What are the responsibilities and job description for the Bilingual Administrative Assistant position at Rebecca Kitson Law?
Are you organized, reliable, and passionate about supporting a team that makes a real difference? Do you thrive in a fast-paced environment, assisting others with essential tasks to ensure smooth operations?
We are looking for a motivated and detail-oriented individual to join our team as a bilingual Administrative Assistant, where you will play a key role in supporting our office’s day-to-day activities. In this role, you will help facilitate critical administrative tasks, ensuring our team runs efficiently and effectively.
At our firm, we understand that the immigration process can be overwhelming for our clients. Our goal is to provide clear, honest, and compassionate service to immigrants and their families. Your strong organizational skills will directly contribute to the smooth functioning of the office, allowing our team to focus on providing exceptional service.
As an Administrative Assistant, you’ll be responsible for supporting other team members in various administrative tasks. This includes helping with document processing, office coordination, billing/payment support, and other general office functions.
This is an in-office position requiring a proactive, detail-oriented individual who is ready to assist with administrative needs and act as backup for key roles when needed.
What You’ll Do:
- Document Processing: Organize, scan, and maintain incoming and outgoing documents to ensure accuracy and easy retrieval.
- Office Coordination: Help with office tasks such as scheduling meetings, maintaining office supplies, and assisting in general office operations.
- Billing Support: Provide backup support in billing, payments, and invoicing.
- Client Communication Support: Assist with inquiries, collection calls, email, and MS Teams communications.
- Team Backup: Act as a backup for some team members, ensuring continuity of office functions.
- General Administrative Tasks: Provide support with tasks such as filing, data entry, inventory, and helping with the coordination of office workflows and celebrations.
What You’ll Bring:
- Strong Organizational Skills: Ability to manage multiple tasks efficiently and meet deadlines consistently.
- Attention to Detail: A meticulous eye for accuracy in all aspects of document processing, billing, and office coordination.
- Team Player: Willingness to support colleagues and act as backup when necessary to ensure smooth operations.
- Communication Skills: Clear and effective communication with both clients and internal team members.
- Experience with Office Software: Comfortable using document management systems, scheduling tools, billing software, and general office software.
- Bilingual in English and Spanish: Fluency in both languages, enabling you to support our diverse client base.
- Previous Administrative Experience: Ideal candidates will have experience in administrative or office support roles, but we are happy to train.
- Previous Experience with bookkeeping and billing strongly preferred.
About Rebecca Kitson Law
RKL is a firm dedicated to family and humanitarian-based immigration law. We value legal excellence, honesty, compassion, and a warm and supportive team. We strongly believe that you can work for powerful change in the lives of immigrants and their families, have a fruitful and rewarding career in an environment that honors your voice, and truly enjoy your life and pursuits outside of work.
RKL celebrates diversity in all of its forms. RKL thus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
