What are the responsibilities and job description for the Executive Secretary position at Rebet?
Executive Assistant
Position Overview: We are seeking a highly organized and proactive Executive Assistant to support our executive team in our Boston office. The ideal candidate will manage daily administrative tasks, coordinate travel arrangements, oversee scheduling and email correspondence, and assist in various projects to ensure efficient operations.
Key Responsibilities:
- Calendar Management: Coordinate and manage the executive team's schedules, including arranging meetings, appointments, and events.commissionshift.org
- Communication Handling: Serve as the primary point of contact between executives and internal/external stakeholders, managing phone calls, emails, and correspondence.
- Travel Coordination: Arrange domestic and international travel plans, including flights, accommodations, transportation, and itineraries.glassdoor.com 9really.com 9business.linkedin.com 9
- Email and Document Management: Monitor and organize incoming emails, draft responses, and handle confidential information with discretion.
- Meeting Preparation: Prepare agendas, materials, and presentations for meetings; take minutes and follow up on action items as needed.
- Project Assistance: Support the executive team in special projects, research, and data analysis.
- Office Administration: Oversee office supplies, equipment maintenance, and liaise with vendors and service providers.really.com
Qualifications:
- Bachelor's degree or equivalent experience.
- Proven experience as an Executive Assistant or in a similar administrative role.roberthalf.com 4really.com 4ziprecruiter.com 4
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle sensitive information with confidentiality and discretion.
- Proactive approach to problem-solving and decision-making.
- Flexibility to adapt to changing priorities and work independently.
This role is pivotal in ensuring the smooth operation of our executive team and requires a dedicated professional capable of managing multiple tasks efficiently.
Job Type: Full-time
Pay: $65,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Boston, MA 02210 (Required)
Ability to Relocate:
- Boston, MA 02210: Relocate before starting work (Required)
Work Location: In person
Salary : $65,000 - $85,000
