Office and HR Operations Assistant

Job Overview
We are seeking a highly organized and proactive HR/Admin Assistant to support daily business operations. This entry-level role involves handling executive requests, managing office administration, assisting with payroll and taxation, banking transactions, mail sorting, and facility upkeep. The ideal candidate has 1-2 years of experience, is tech-savvy, and can efficiently manage multiple responsibilities.

Key Responsibilities & Tasks:

1. Executive Support

• Handle and prioritize executive requests professionally.
• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Ensure confidentiality and discretion in handling sensitive communications.

2. Office Administration & Facility Upkeep

• Supply Ordering: Monitor office supplies and place orders as needed.
• Mail Sorting: Receive, sort, and distribute incoming mail/packages.
• Facility Maintenance: Ensure office cleanliness and coordinate necessary repairs.
• Vendor Coordination: Manage relationships with office service providers.

3. Payroll & Taxation Support

• Assist in payroll processing, verifying timesheets, and ensuring payroll deductions comply with tax and benefit regulations.
• Maintain accurate payroll records and support HR in benefits administration.
• Ensure compliance with labor laws and company payroll policies.

4. Banking & Financial Support

• Manage banking transactions such as deposits, withdrawals, and expense reimbursements.
• Process invoices and track financial documentation.
• Assist in maintaining financial records for audits and reporting.

5. Human Resources Assistance

• Recruitment Support: Assist in posting job openings, screening resumes, and scheduling interviews.
• Onboarding & Offboarding: Handle new hire paperwork, conduct orientations, and manage exit processes.
• Employee Records Management: Maintain and update HR databases and personnel files.
• Policy & Compliance: Ensure HR policies are followed and assist with audits.

6. Technology & Systems Support

• Utilize HR software, payroll systems, and office management tools.
• Troubleshoot basic IT issues and coordinate with IT support as needed.
• Assist in implementing and maintaining digital records and workflow automation tools.
• Proficiency in Google Suite applications for document creation, collaboration, and communication.
• High level of computer literacy to navigate various software systems effectively.
• Exceptional organizational skills to manage multiple tasks while maintaining attention to detail.

Qualifications & Skills:Required:

• 1-2 years of experience in HR, administration, or office management.
• Basic knowledge of payroll processing and taxation regulations.
• Experience with supply ordering, mail sorting, banking, and facility upkeep.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle multiple tasks with accuracy and efficiency.
• Tech-savvy and comfortable working with HRIS, payroll software, and office management tools.

Preferred:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Prior experience supporting executives or working in HR/Payroll functions.

Job Type: Full-time

Pay: From $35,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Cleveland, OH 44114: Relocate before starting work (Required)

Work Location: In person

Salary : $35,000