What are the responsibilities and job description for the Construction Executive Assistant position at Recore Electrical Contractors?
Who we are:
Recore Electrical Contractors, Inc. is a multi-state licensed, employee-owned, Electrical Services contractor, based just outside of Charlotte, North Carolina. As one of the largest electrical contractors in the Charlotte Metro Area, we at Recore pride ourselves on providing the highest level of service possible.
The career opportunity for you: Construction Executive Assistant
Location: Gastonia, NC
Reports To: Vice President of Project Management
Department: Project Management / Executive Operations
Employment Type: Full-Time | On-site
Position Summary:
The Construction Executive Assistant (EA) to the Vice President of Projects provides high-level administrative support, ensuring smooth day-to-day operations and assisting with project oversight, reporting, and coordination. This individual will act as a key liaison between the VP of Projects and internal/external stakeholders, managing schedules, communications, and critical documents while maintaining a high level of professionalism, confidentiality, and organizational efficiency.
Key Responsibilities:
Manage and maintain the VPs calendar, including scheduling meetings, site visits, and project reviews.
Coordinate travel arrangements, accommodations, and itineraries for job site visits, conferences, and vendor meetings.
Screen and prioritize incoming communications (emails, phone calls, mail) and respond or redirect as needed.
Prepare meeting agendas, take detailed minutes, and follow up on action items.
Project Coordination:
Assist with the preparation of project documents, including proposals, progress reports, contracts, RFIs, submittals, and change orders.
Maintain project files and documentation to ensure accuracy, accessibility, and compliance with internal standards.
Support the tracking of project timelines, deliverables, and budgets.
Collaborate with project managers and superintendents to gather updates and generate consolidated reports.
For the employee: Employee Stock Option Plan, Matching 401-k - Medical, Dental, Vision (Employee Medical premium paid 100% by the company) PTO - Paid Holidays - Short and Long Term Disability - Life Insurance
Communication Liaison:
Serve as the point of contact between the VP of Projects and other executives, managers, vendors, and clients.
Facilitate internal communication across departments to ensure alignment on project milestones and organizational goals.
Draft internal memos, client correspondence, and presentation materials on behalf of the VP.
Data Reporting:
Compile project data for executive reporting, weekly dashboards, KPIs, and financial overviews.
Assist in preparing board-level and client-facing presentations
For the employee: Employee Stock Option Plan, Matching 401-k - Medical, Dental, Vision (Employee Medical premium paid 100% by the company) PTO - Paid Holidays - Short and Long Term Disability - Life Insurance
Recore Electrical Contractors, Inc. is a multi-state licensed, employee-owned, Electrical Services contractor, based just outside of Charlotte, North Carolina. As one of the largest electrical contractors in the Charlotte Metro Area, we at Recore pride ourselves on providing the highest level of service possible.
The career opportunity for you: Construction Executive Assistant
Location: Gastonia, NC
Reports To: Vice President of Project Management
Department: Project Management / Executive Operations
Employment Type: Full-Time | On-site
Position Summary:
The Construction Executive Assistant (EA) to the Vice President of Projects provides high-level administrative support, ensuring smooth day-to-day operations and assisting with project oversight, reporting, and coordination. This individual will act as a key liaison between the VP of Projects and internal/external stakeholders, managing schedules, communications, and critical documents while maintaining a high level of professionalism, confidentiality, and organizational efficiency.
Key Responsibilities:
Manage and maintain the VPs calendar, including scheduling meetings, site visits, and project reviews.
Coordinate travel arrangements, accommodations, and itineraries for job site visits, conferences, and vendor meetings.
Screen and prioritize incoming communications (emails, phone calls, mail) and respond or redirect as needed.
Prepare meeting agendas, take detailed minutes, and follow up on action items.
Project Coordination:
Assist with the preparation of project documents, including proposals, progress reports, contracts, RFIs, submittals, and change orders.
Maintain project files and documentation to ensure accuracy, accessibility, and compliance with internal standards.
Support the tracking of project timelines, deliverables, and budgets.
Collaborate with project managers and superintendents to gather updates and generate consolidated reports.
For the employee: Employee Stock Option Plan, Matching 401-k - Medical, Dental, Vision (Employee Medical premium paid 100% by the company) PTO - Paid Holidays - Short and Long Term Disability - Life Insurance
Communication Liaison:
Serve as the point of contact between the VP of Projects and other executives, managers, vendors, and clients.
Facilitate internal communication across departments to ensure alignment on project milestones and organizational goals.
Draft internal memos, client correspondence, and presentation materials on behalf of the VP.
Data Reporting:
Compile project data for executive reporting, weekly dashboards, KPIs, and financial overviews.
Assist in preparing board-level and client-facing presentations
For the employee: Employee Stock Option Plan, Matching 401-k - Medical, Dental, Vision (Employee Medical premium paid 100% by the company) PTO - Paid Holidays - Short and Long Term Disability - Life Insurance
