Activities Office Assistant - Part Time

ACTIVITIES OFFICE ASSISTANT

Work Schedule: Monday-Friday, 10:00am-2:00pm

Job Summary: The Activities Office Assistant provides administrative support to the Activities Department by coordinating, organizing, and assisting with daily office tasks. This individual will be the first point of contact in the office greeting visitors, answering phones and replying to inquiries.

Key Responsibilities:

• Assist with the preparation and distribution of promotional materials.
• Answer phones, respond to emails and voicemails, and handle inquiries such as upcoming activities, room reservations and events.
• Maintain office filing systems, both physical and digital.
• Prepare and process any necessary paperwork for events or activities (e.g., registration forms, waivers, COI’s, for sale cards, flyers, etc).
• Assist with ticket sales and end of day reconciliation.
• Communicate with other RCSC departments, vendors, performers, or guest speakers to confirm event details and requirements.
• Engage with participants to ensure they have the information and support needed to attend and enjoy activities.
• Track inventory of and order office supplies as needed
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent; Associate's degree or coursework in event planning, hospitality, or a related field is a plus.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office including Outlook, Word and Excel.
• Previous experience in an office setting is desirable but not required.
• Ability to work effectively both independently and as part of a team.
• Friendly and professional demeanor, with a strong customer service orientation.
• Comfortable working in a dynamic and fast-paced environment.

Hourly Rate: DOE

Some of the BENEFITS you will receive: $2 GOLF greens fees, Free driving range balls, Free Bowling during Open Bowl, 401(k) plan with Company Match, etc….