What are the responsibilities and job description for the Office Manager position at Recruiter At Law?
Establish family law firm is seeking a detail-oriented and experienced Full-Time Bookkeeper/Office Manager to join our team. The ideal candidate will manage all financial operations and office administration, requiring proficiency in QuickBooks and Excel, with at least 4 years of relevant experience. The candidate must work independently and lead in a team environment.
This is an onsite, full-time, Monday through Friday role.
Responsibilities:
- Client Billing: Generate and review client invoices, coordinate with attorneys to resolve billing discrepancies, and handle accounts receivable duties.
- Trust Accounting: Manage trust accounts in compliance with legal regulations and reconcile trust account activity regularly.
- Financial Analysis: Assist in financial analysis and reporting.
- Case Management Support: Organize case files, documents, and correspondence.
- HR Administration: Assist with employee onboarding, benefits administration, and personnel record maintenance.
- Technology Management: Oversee technology systems and software applications.
- Office Policies and Procedures: Develop and enforce office policies and procedures.
- Client Relationship Management: Foster positive relationships with clients.
- Marketing Support: Assist with website maintenance, social media management, and promotional materials.
- Continuing Education: Stay informed about developments in bookkeeping practices and office management trends.
- Contribute to the overall success and efficiency of the law firm's operations.
Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- Minimum of 4 years of prior experience in bookkeeping or accounting roles in a law firm.
- Proficiency in QuickBooks and Microsoft Excel is required.
- Strong attention to detail and accuracy in data entry and financial calculations.
- Excellent organizational and time management skills.
- Strong communication skills, both verbal and written.
- Ability to work independently and as part of a team in a fast-paced environment.
- Knowledge of legal industry practices and terminology.
Benefits:
- Competitive salary commensurate with experience.
- Health insurance coverage.
- Retirement savings plan options.
- Paid time off and holidays.
