What are the responsibilities and job description for the Office Manager - CPA firm position at Recruithook?
Growing CPA firm dedicated to providing exceptional accounting and advisory services to clients is looking for a reliable and highly organized Office Manager / Administrator to take ownership of their administrative and organizational operations.
As the Office Manager / Administrator, you will oversee and streamline the administrative functions of our office. You will be responsible for managing office operations, supporting the partners and team, improving systems and processes, and acting as the central point of contact for internal and external coordination. This role is ideal for someone who thrives in a fast-paced, client-service-focused environment and enjoys being the go-to person for getting things done.
Key Responsibilities:
- Manage and maintain office operations, systems, and supplies
- Oversee scheduling, calendars, and meeting coordination
- Handle client communications and ensure timely follow-ups
- Organize and maintain files, records, and databases (digital and physical)
- Support HR functions such as onboarding, timesheets, and staff coordination
- Assist with billing, invoicing, and time tracking
- Liaise with vendors, IT, and service providers
- Identify and implement process improvements to enhance efficiency
- Provide administrative support to partners and team members as needed
Qualifications:
- Prior experience as an Office Manager, Administrative Manager, or similar role (CPA firm or professional services firm experience preferred)
- Excellent organizational, communication, and multitasking skills
- Strong proficiency in Microsoft Office Suite and common office software
- Ability to work independently, take initiative, and problem-solve
