What are the responsibilities and job description for the Executive Assistant position at Recruiting Firm - Client Company?

Job Description

An highly prestigious, dynamic, and successful luxury goods company is seeking a bright and motivated Executive Assistant to support a top C-level executives within their Corte Madera office. The ideal candidate will thrive and have experience managing Executive Assistant tasks such as travel coordination and arrangements, extensive calendar management and prioritization, meeting logistics, schedule organization, expense reports, and ad hoc projects as they arise. This is a highly visible role requiring professional communication, strategic support, confidentiality, and the ability to multi-task. If you thrive in a collaborative team and are looking for a place to flex your administrative skills, we would love to hear from you!

This is an onsite role located in Corte Madera.

What you’ll do :

Ensure that the executive’s busy and detailed calendar, meetings, and schedule are organized and prioritized accordingly

Coordinate logistics for various fast-paced meetings, conferences, and other events, collaborating with other administrators to ensure smooth operations, gathering materials, and managing actions items.

Manage the expense reports of executive, confirming compliance and accurately recording items

Arrange travel via ground / air on a domestic and international basis, coordinating various elements to adhere to travel policies and maintain comfortability for the executive

Collaborate with administrative team to arrange events such as team lunches and birthday celebrations

Work diligently to maintain confidentiality while operating as a liaison between the executive and internal teams

What you’ll bring :

A Bachelor’s degree is preferred

Experience with directly supporting high-level or c-suite executives is preferred

5-8 years of prior executive assistance experience

Excellent organizational and strategic support skills

Outstanding written and oral communication skills

No tasks is too big or small

Ability to prioritize competing deadlines

Salary Range :

125,000 - $150,000 with bonus and benefits

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here : https : / / careergroupcompanies.com / california -privacy-notice / .

Salary : $125,000 - $150,000

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