EXECUTIVE ANALYST
Houston, TX 77057
Temp to Hire
GENERAL SUMMARY
The Executive Analyst of (REID) provides consulting services to the Company under the direction of the Vice President. The Executive of REID will be active in all phases of affordable housing development and modernization including selecting developable sites, analyzing potential acquisitions, conceptualizing projects, obtaining appropriate financing and ensuring projects are completed on time and within budget. Provides expertise and oversees all new housing development, capital improvement programs, Capital Funds Program (CFP), Low Income Housing Tax Credit Program, and energy savings performance contracts. Performs a variety of complex tasks involving the operation of housing developments. Reports to the Senior Vice President.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Assists in reviewing project proposals, and verifies project plans are in compliance with State and federal regulations, and State, Regional and City Comprehensive Plans, policies and procedures.
- Provides planning services to achieve structured and organized growth and development of the affordable housing inventory in the Company jurisdiction; reviews development proposals and verifies compliance with State and Federal regulations, and City and Company policies and procedures.
- Prepares planning project evaluations, recommendations and staff reports for the Company executive, REID, Voucher and Public Housing Departments.
- Reviews and evaluates residential development plans, proposals, plats, site plans and technical documents; verifies compliance with regional standards and Company requirements.
- Provides assistance with CBDG-DR applications to the City and County.
- Assists in developing an online mapping tool with the required potential development criteria.
- Create a how to guide for the future Policy Analyst and Planner positions.
- Assists in collecting, analyzing and presenting data and information from all Company programs areas for use in various plans, reports, and informational collateral including but not limited to various internal and external communication products.
- Assists in producing the Annual Report.
- Assists in creating / contributing towards production of regular and special projects, publications and reports.
- Assists in developing and maintaining useful data inquiries and effective reports.
- Bachelor's degree in Business Administration, Finance, Accounting, or related field; CPA or CMA a plus.
- Strong working knowledge of Excel and financial modeling
- Excellent analytical, decision-making, and problem-solving skills
- Attention to accuracy and detail required
- Spearhead the annual and quarterly budgeting and forecasting processes
- Identify opportunities for performance improvement
- Maintain knowledge and keep abreast of new investment in real estate regulations or policies
- Develop models that help with decision-making
- Provide analytical, forecasting, reporting, and project support to senior management
- Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Demonstrate expertise in affordable housing developments. Experience having led and closed LIHTC transactions. Knowledge of Section 42 regulations required.Success at real estate development, acquisition and preservation as well as generation of developer fees and revenue when compared against approved project completion schedules and Board approved budget limits.Comprehensive knowledge of the modern principles, practices, and techniques pertaining to management of affordable housing programs.Comprehensive knowledge of the relationship between the Authority and federal, state, and local jurisdictions and their abilities to provide funds or other support to the Authority, and PHA operating policies and procedures regarding such relationships.Knowledge of federal affordable housing programs, with a focus on public housing, Section 8 tenant-based and project-based voucher programs, Project-Based Section 8 Multi-family Rental Assistance (PBRA), Community Development Block Grant (CDBG) including CDBG-Disaster Recovery, HOME, is preferred.Considerable knowledge of community organizations, institutions, groups, agencies, and business firms.Skills in personal computer software packages such as word-processing and spreadsheets, ability to generate development proformas.Skills for meeting and dealing with the public and other bodies, and presenting information in a clear, organized, and convincing manner.Ability to negotiate developer agreements, land and real estate contracts.Knowledge of federal procurement is preferred.Ability to relate and interact with people of diverse social and economic backgrounds.Ability to deal effectively with situations that require tact and diplomacy, yet firmness.COMPLEXITY / SCOPE OF WORK
The employee must perform a wide variety of tasks, which range from routine to difficult and are not closely related.Work needing to be done must be identified, coordinated, integrated, prioritized and accomplished using a variety of tasks or assignments.The Executive Analyst of REID must make regular decisions involving usual and unusual circumstances, conflicting data, or other non-routine occurrences.Decisions and issues facing the employee involve multiple organizational units.The employee's work affects other employees, Authority residents, various departments of city and county government, and numerous business firms, organizations, institutions, and agencies in the community.The quality of the employee’s assistance to the Senior Vice President and President & CEO is reflected directly in the accomplishment of the Authority’s goals and objectives.GUIDELINES
Other than the established policies and procedures and traditional employment practices, few written guidelines cover these situations. When the Executive Analyst of REID makes decisions that are not covered by guidelines, he / she will generally consult the supervisor of some other authority, develop new guidelines, or make a decision based on the circumstances and past experience.Good judgment is required.SUPERVISORY CONTROLS
The employee receives general instructions from the Vice President and then develops the sequence and timing of activities on the basis of objectives, priorities and deadlines established.Generally, instructions from the SVP are broad, though there are intermittent occasions when the Executive Analyst of REID receives specific instructions.Problems or situations not covered by instructions are either dealt with independently, or in consultation with the supervisor.The Executive Analyst of REID’s work is reviewed regularly for adherence to policies and attainment of objectives.The employee may provide direction and instructions to staff.PERSONAL CONTACTS
Contacts are primarily with other Authority employees, the Board of Commissioners, federal, state, and local governmental officials, and representatives, banking institutions, and community agencies.
PHYSICAL DEMANDS / WORK ENVIRONMENT
The employees work is primarily sedentary, but may involve some physical exertion during on site visits with residents, staff members, or community personnel.The employee may sit comfortably to do the work, or may be involved in some walking, standing, bending, carrying of light items such as papers, books, and files, or driving an automobile.There may be physical exertion while traveling to meetings, conferences, or workshops in other cities.The employee's work involves the normal risks or discomforts associated with an office environment and are usually in an area that is adequately cooled, heated, lighted, and ventilated. From time to time, however, it may involve visits to outdoor developments, sites, dwellings, or facilities.MINIMUM QUALIFICATIONS
Four (4) year degree in Business, Construction Management, Public Administration, or other field related to position duties from an accredited college or university, and four (4) years progressive management experience, or a combination of education and experience.Experience relevant in real estate valuation and finance, financial planning & analyst, investment administration, or other related fields.Three (3) years in a leadership role planning and developing affordable housing in the public or private sector, or an equivalent combination of experience and education.A Housing Management Certificate is preferred.Bondable.Valid Texas driver's license.Eligibility for coverage under Agency fleet auto insurance.DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Temp to Hire : 8 months
General Summary
The duties of this position include a wide range of activities related to determining and documenting participant eligibility, income, rent and contractual relationships with owners in support of the Housing Choice Voucher Program (HCVP) operations. The Housing Specialist may perform admissions, re-certifications, interim adjustments, rent increases and deal with both participant and landlord problems. Reports to the Team Leader.
Principal Duties And Responsibilities
Admissions
Conduct eligibility interviews with applicant and port-in families.Conduct interviews in the client’s home or field office as needed.Conduct criminal history check on all adult members of applicant families.Determine eligibility of applicants from the waiting list, special admissions and port-ins. Inform ineligible families of informal meeting procedures.Document family composition, citizenship or eligible immigrant status and social security numbers of family members over age six (or certification that no number exists) in accordance with HUD requirements.Determine Annual Income in accordance with HUD rules.Obtain Enterprise Income Verification (EIV) or third party verification of income (or documentation of why third party verifications are not present).Calculate Adjusted Income correctly in accordance with HUD rules.Obtain third party verification of deductions (or documentation of why third party verifications are not present).Calculate Total Tenant Payment (TTP) accurately.Determine the Voucher size for which each family qualifies in accordance with the Administrative Plan.Issue Vouchers and brief Voucher-holders, emphasizing housing opportunities outside areas of minority and low income concentration.Set-up complete and accurate files with all necessary participant-supplied documents and third party verifications (or documentation of why third party verifications are not present).Receive Requests for Tenancy Approval, HAP contracts (with HUD-required Tenancy Addendum) Inspection reports, rent reasonableness determinations and leases. Check to ensure that no participants will be paying more than 40 percent of adjusted monthly income in TTP, review for original signatures and internal consistency (particularly with respect to who pays for various utilities), place in participant files and authorize HAP payments to owner.Enter correct information and forward accurate and timely 50058 form to Team Leader for submission to HUD.HUD Annual Re-certifications, Interim Adjustments and Owner Rent Increases
Request Inspectors to schedule and conduct annual and special inspections.Schedule and conduct annual recertification interviews in a manner that ensure that notices of rent increase are provided at least 30 days before the anniversary date and the entire process is completed by the anniversary date.Determine whether the participant family qualifies for a different unit / Voucher size than previously, issue new voucher for correct unit / Voucher size when appropriate.When families move later than 120 days after the most recent annual re- certification (in a manner acceptable under program guidelines and the Administrative Plan), conduct a full annual re-certification (including working with Inspector to set up inspection) and change the family’s anniversary date.When participant reports changes in income or family circumstances, process Interim Adjustment.Document all information (complete information for the Annual Re-cert, only changed information for the Interim) using EIV when available, otherwise third party verifications or documentation of why third party verification was unavailable.Make determination in accordance with the Administrative Plan when tenants request to add family members for reasons other than the birth, adoption or Court-awarded custody of children.Receive owner rent increase requests and forwards them to Inspectors for rent reasonableness determinations. When received, forward entire package to Team Leader to determine whether the program can afford the rent increase within available budget.When rent increases are approved by Team Leader, notify owner in writing and the Finance Department within two working days.As the utility allowance schedule is updated, ensure that the utility allowances used in determining tenant rent are correct and accurate, taking into account the size and type of unit and the utilities paid directly by the tenant.Enter correct information and forward accurate and timely 50058 form to Team Leader for submission to HUD.Properly process client files as assigned within prescribed timeframe.General
Works cooperatively with other members of the Voucher Administration group, adjusting workload as necessary when other members are ill or on vacation.Investigate and resolve participant and landlord complaints minimizing involvement of the Team Leader to the satisfaction of all parties.Communicate with applicants, participants, landlords / owners and co-workers in a manner that is courteous and professional.Answer resident and landlord questions, providing information on status of rent, damage claims, property inspections, provisions of the lease and contract, program regulations, Houston Housing Authority policies, and procedures, etc.Return calls to participants and landlords within one workday.Place information received through the mail, by fax or email in appropriate part of participant file within two workdays of receipt.Participate in the revision to Departmental policies and procedures.Submit monthly performance reports as required.Perform other duties as assigned.Knowledge, Skills, And Abilities
Knowledge of HUD policies, and other Federal, state and local laws, rules and regulations related to low income housing and the clients policies.Knowledge of general office practices and procedures, business English and basic mathematics.Ability to perform basic accounting functions.Knowledge of spoken and written Spanish preferred.Knowledge of HUD HQS, inspection procedures and the clients Choice Voucher policies and procedures.Ability to communicate interpersonally.Ability to communicate with and relate to persons of diverse backgrounds and abilities and to establish and maintain effective working relationships with participants, landlords and other employees.Ability to complete complex and detailed tasks in a timely manner.Ability to plan and prioritize duties.Minimum Qualifications
High school diploma or equivalent required.Two (2) years of college course work preferred.Bachelor’s degree preferred.Three (3) years of experience in public housing, Housing Choice Voucher Program, case management, apartment management, HCVP Call Center, or calculation experience, i.e. loan processing, tax preparation, or other basic accounting experience; or an equivalent combination of college course work and higher education (one (1) year of relevant experience is equivalent to one (1) year of relevant higher education and vice versa).Certification in Income, Rent, and Voucher program administration required within first year of employment (training and testing will be at the Client’s expense).Bondable.Valid Texas driver’s license or obtain such within the first thirty (30) days of employment.Eligibility for coverage under the clients fleet auto insurance.Guidelines
Most work is performed according to existing procedures or written guidelines, such as HUD regulations, handbooks, desk references, or existing records.The employee will frequently be required to use independent judgment in making recommendations and decisions.Complexity / Scope Of Work
The employee performs relatively complex work requiring a deep understanding of HUD rules and requirements relative to Voucher program eligibility, income, rent, and contract procedures. In addition, the employee must be able to handle complex interpersonal situations involving conflicts between assisted tenants and landlords with skill and professionalism.The employee works with the Voucher program, participants, landlords and other employees.The employee’s work is essential to the successful operation of the Voucher program.The employee’s efforts affect the company’s ability to earn administrative fees and to obtain additional Vouchers and funding.Supervisory Controls
The employee receives work assignments and instructions from the Team Leader. Normally, the instructions are broad and general, both written and oral. In unusual situations the supervisor may specify how to accomplish assigned work.The employee must be able to work independently, performing relatively complex work in an accurate and timely manner without close supervision. Situations not covered by instructions may be referred to the supervisor or handled by the employee, depending on the circumstances.The employee's work is reviewed sporadically for thoroughness, accomplishment of objectives, and compliance with existing policies and procedures.Employee has no supervisory responsibilities.Personal Contacts
The employee has continual contact with other employees, program participants, and landlords. Most contacts are structured in nature and the employee is expected to use normal tact and professional courtesy.Occasionally a contact may be uncooperative or antagonistic, and the employee would be expected to use above-average tact and courtesy. Failure to respond courteously could adversely affect the public’s opinion of the program and the company.Physical Demands / Work Environment
Work is principally sedentary, but may involve some physical exertion, such as kneeling or crouching to obtain files, and eyestrain from working with computers and other office equipment. Additionally there is some degree of stress resulting from contact with applicants, participants, landlords, the public and other employees.Work involves the normal risks and discomforts associated with an office environment, but are usually in an area that is adequately cooled, heated, lighted and ventilated.
