What are the responsibilities and job description for the Office Administrator position at Red Bull Distribution Company?
Job Description
MANAGING EXPECTATIONS
Support the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations)
Human Resources, Finance and Sales support functions
EXECUTION
Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations
Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries
Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected
Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures.
Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions
Professionally answers all incoming office phone calls and ensures all calls are directed accordingly
Ensure proper filing and follow proper record retention policy of pertinent documents
Plan, coordinate and organize various meetings and events
Code and obtain GM approval for all Operating Expenses
Where applicable support sales with Tell-Sell calling duties
Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law
BUILDING SUCCESS
Work collaboratively across the organization and share best practices
Lead by example and adhere to Company standards & RB Values
Professional representation of the company and Red Bull brand when in the market
Qualifications
Prior customer service, human resources, office management, and accounting experience preferred
Accounting experience is a plus
Strong verbal and written communication skills
Ability to set and handle multiple priorities
Exceptional time management skills and punctuality
English; additional languages an advantage
Additional Information
Red Bull Distribution Company, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law.
