What are the responsibilities and job description for the Legal Secretary position at Red Clover HR?
Description
Red Clover is a New Jersey based outsourced strategic Human Resources firm managing the recruitment process on behalf of a client - Jacobs Berger
About Us
The Jacobs Berger team is a close-knit, professional unit, focused on serving divorcing families by investing in partnership, leveraging resources and focusing on our clients' individual goals. We internally and deliberately eliminate chaos and confusion to highlight systematic and sustainable growth focused on work-life balance and profitability for all members.
About the Role
The Legal Assistant serves as a vital support system for our Associate Attorney, ensuring their organization and focus are maintained. Their exceptional administrative skills and meticulous attention to detail significantly enhance the efficiency of our legal team. The Legal Secretary adeptly handles and safeguards clients' personal information, upholding the highest standards of confidentiality and professionalism in all aspects of their role. The Firm Administrator oversees the Legal Assistant’s employment relationship with the Firm.
About The Candidate
About The Candidate
You are a detail-oriented professional with exceptional organizational skills and a strong background in administrative support within a legal setting. You possess a keen ability to manage complex schedules and ensure the attorneys are always prepared and where they need to be. You effectively follow directions but can also use your resources to find the way to completion on your own.
Key Responsibilities
Communicates with clients and other parties to build relationships with them via phone, email and in person- Oversees and continuously enhances the case management system, relationship management systems, document management systems, and other essential systems critical to our operations
- Manages calendars by scheduling appointments, setting tasks and deadlines, and ensuring that both the Firms and the team’s schedules are meticulously maintained and organized for maximum efficiency.
- Retrieves and delivers emails and voicemails and ensures that copies of messages are documented in the Firm’s files (paper, electronic or both)
- Interacts with the courts and administrative agencies regarding hearings, motions and other appearances, becoming the courts’ primary point of contact with the firm for all administrative and scheduling issues
- Prepares and sends legal correspondence as directed by attorneys; puts documents typed initially by attorneys into final form, ready to be delivered to courts, clients, and co-counsel and opposing counsel
- Ensures that the attorney has all the relevant materials ready when the attorney has meetings or court appearances
- Enters time and billing data
- Assists in the management of fee arbitration and Early Settlement Panels
- Supports in the compiling and filing of pleadings
- Aids in the gathering and inputting of data for Case Information Statements
- Supports Firm Concierge with backup intake and reception duties; including scheduling, client intake, communication, payment processing, etc.
Skills, Knowledge and Expertise
Prior experience working in a law firm or legal department- Associates degree preferred
- Skilled in Microsoft Office
- Excellent communication skills
- Experience in managing client relations, scheduling meetings, and handling confidential information
- Previous experience using specific legal practice management software and tools to manage cases, track billable hours, and handle document storage
- Strong typing skills and ability to transcribe legal documents, correspondence, and dictation with speed and accuracy
- Understanding the importance of confidentiality in handling sensitive legal matters and adhering to legal ethics
About Red Clover HR
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.
