What are the responsibilities and job description for the Executive Administrative Assistant position at Red Gate Group?
Company Description
At RED GATE we do everything we can to serve our clients:
Using the right technical skills, unique methodologies, best practices, and integrated technology, we help clients implement bold solutions. New approaches to emerging and evolving threats. Non-traditional ways to overcome entrenched obstacles. Advantage through opportunity. If you have a serious challenge or problem, we can help you solve it. The below job description provides details on how this role will help to serve our clients.
Job Description
The Red Gate Group is seeking a highly skilled and proactive Executive Administrative Assistant to provide top-tier support to the Office of the Under Secretary of Defense for Acquisition & Sustainment (OUSD (A&S)) in Arlington, VA. This dynamic role requires a detail-oriented professional with exceptional organizational, communication, and multitasking skills to assist senior Department of Defense (DoD) leadership. You will be at the forefront of facilitating daily operations, managing schedules, coordinating logistics, and ensuring seamless workflow in a fast-paced and highly visible environment.
Key Responsibilities:
- Manage complex schedules, coordinate meetings, and communicate changes promptly to staff and stakeholders.
- Prepare briefings, review correspondence, and ensure documents are accurate and properly formatted.
- Attend meetings, document notes, track taskers, and provide updates to the team.
- Coordinate travel logistics, including booking, itineraries, and expense reconciliations, while ensuring compliance with government travel policies.
- Assist with onboarding tasks, such as equipment setup, account creation, and workspace arrangements for new team members.
- Maintain rosters, calendar invites, and address lists, ensuring seamless communication and team integration.
- Handle multiple assignments in a high-pressure environment with minimal supervision, prioritizing tasks to meet leadership requirements.
Qualifications
- Security Clearance: Active Secret clearance with the ability to upgrade to TS/SCI.
- Experience: 5 years of experience supporting senior DoD leadership.
- Education: Bachelor’s degree preferred.
- Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
- Skills: Exceptional organizational, written, and verbal communication skills; proven ability to build effective relationships and foster collaboration in a dynamic team environment.
- Attributes: Positive attitude, proactive mindset, flexibility, and the ability to handle shifting priorities with tact and professionalism.
Additional Information
The Red Gate Group, Ltd. is an Equal Opportunity/Affirmative Action Employer. The Red Gate Group, Ltd. considers applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state, or local law. EEO is the Law
