What are the responsibilities and job description for the A/P Associate position at Red Star Merchandise?
We are seeking an experienced Accounts Payable Associate to join our team. The Accounts Payable Associate will be responsible for managing all accounts payable activities, ensuring accuracy, and maintaining all financial records.
Responsibilities:
Perform the day-to-day processing of accounts payable transactions accurately and in a timely manner.
Match invoices with purchase orders to verify order approval, pricing, order quantities, and receipt of goods and services.
Organize, calculate, and enter inventory invoices and inventory related transactions daily.
Review and resolve any inventory-related errors or discrepancies weekly.
Monitor AP email inbox and vendor portals daily to receive and verify invoices for data entry.
Collaborate with staff and vendors regarding credits, returned product, quantity and price variances.
Review and verify statements received from vendors for accuracy and research/resolve any discrepancies.
Responds promptly and professionally to vendor and internal inquiries regarding payment status.
Ensures all approved invoices are prioritized and paid in accordance with cash discount potential and payment terms.
Verify invoices to payment requests obtaining approval for payment and assisting with processing payment.
Prepare payment runs for the weekly check printing process, ensuring timely and accurate disbursement of funds to vendors.
Account reconciliation on various general ledger accounts.
Maintain accurate vendor records and accounts payable transaction documentation in accordance with company policy and accepted accounting practices.
Maintain 1099 database with current vendor W-9 forms, addresses and contact information. Assist with annual 1099 preparation and reporting.
Assist in month-end closing activities related to accounts payable.
Perform other related duties as assigned.
Requirements:
Bachelor's degree in accounting or business administration is preferred and a minimum of 2 years accounts payable or general accounting experience.
Proficient in QuickBooks and Microsoft Office.
Strong work ethic and a positive team-player attitude.
Detail-oriented, self-motivated and the ability to work independently.
Ability to prioritize tasks and meet deadlines.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Do you have QuickBooks experience
Ability to Commute:
- Charlottesville, VA 22902 (Required)
Work Location: Hybrid remote in Charlottesville, VA 22902