Office Assistant

Our Company:

At red violet, we build proprietary technologies and apply analytical capabilities to deliver identity intelligence. Our technology powers critical solutions, which empower organizations to operate with confidence. Our solutions enable the real-time identification and location of people, businesses, assets, and their interrelationships. These solutions are used for purposes including risk mitigation, due diligence, fraud detection and prevention, regulatory compliance, and customer acquisition. Our intelligent platform, CORE™, is purpose-built for the enterprise, yet flexible enough for organizations of all sizes, bringing clarity to massive datasets by transforming data into intelligence. Our solutions are used today to enable frictionless commerce, to ensure safety, and to reduce fraud and the concomitant expense borne by society.

The Role:

red violet is seeking a full-time, In-Office Assistant to provide general office and administrative support to our Boca Raton team. This role involves handling a variety of tasks, including ordering office supplies, greeting guests, distributing mail, managing correspondence, and answering and directing incoming calls. The Office Assistant will also take on additional responsibilities as assigned to ensure smooth day-to-day operations.

What You Will Do:

• Receives, sorts, and delivers incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• Greets, directs, and monitors visitor access and maintain security awareness.
• Responsible for maintaining and organizing the supply room and the breakroom. This includes the cleanliness of the breakroom, determining office supply needs, ensures there is enough back stock and actively researches for cost efficiencies through ordering, receiving, stocking, organizing, distributing, refilling, etc.
• Assists with the preparation and execution of company meetings and events. This includes but is not limited to weekly lunches, booking venues, organizing catering, and booking all travel reservations.
• Oversees reception telephone and directs calls to appropriate team members or information as needed.
• Assists departments with other related administrative duties such as photocopying, faxing, filing, and collating. This may include preparing correspondence, documents (in Word, Excel, PowerPoint and Outlook), and expense reports (Concur).
• Serve as the liaison between Property Management and the company. Submit work orders through online portal when requested and as needed.
• Additional job duties as assigned by the company. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• This role requires siting, standing, reaching, lifting, bending, kneeling, stooping, climbing, pushing, and pulling items weighing 30 pounds or less.

What You Bring:

• Minimum of one year experience as an office admin. receptionist, or customer service experience required.
• Minimum of a High School diploma.
• Excellent organization and communication skills.
• Working Proficiency of relevant software applications (Outlook, Word, Excel, PowerPoint).
• In office daily Monday to Friday from 8 am - 5 pm.

Benefits:

red violet offers excellent benefits including opportunity for stock (RSU) grants, a 401K and generous company match, flexible PTO policy, medical, dental and vision coverage, commuter benefits, in-office healthy snacks, team events and more.

red violet is proud to be an Equal Opportunity Employer.