What are the responsibilities and job description for the Project Services Coordinator-Underground Mining Contractor position at Redpath Mining Contractors and Engineers?
Redpath USA Corporation a premier full-service underground mining contractor is in search of an enthusiastic mission driven Project Services Coordinator to join our team.
Compensation: Redpath USA Corporation offers very competitive and comprehensive wages, benefits and a 5-percent 401 (k) Safe Harbor match.
Conditions of Employment: Acceptable results relating to mandatory drug test, background check, medical physical and compliance with Redpath health and safety requirements.
Job Summary:
The Project Services Coordinator is responsible for supporting Project Services related tasks such as proposal preparation, document controls, time keeping, invoicing support, cost reporting, marketing content creation and technical writing. The Project Services Coordinator will support various tasks related to estimating, project controls, project management, marketing/business development, document controls and contract administration.
Duties and Responsibilities:
- Prepare prequalification packages and Expression of Interest requests
- Oversee proposal (tender submission) production process
- Oversee regional office document control for engineering, estimating, contracts and project services
- Oversee file maintenance and tracking of proposal/client related information
- Oversee meeting minute production for Commercial Services within the Corporate office
- Resource for Redpath historical information inquiries, prepare historical write-ups and maintain library
- Research competitors’ active projects
- Assist with development of guidelines for the Project Management Office
- Write procedures/guidelines as related to documentation best practices
- Create PowerPoint presentations for special functions and Client meetings
- Compose original writing for proposal related marketing material
- Assist with wording in corporate profile, including quarterly updates
- Assist with shareholder reports and other ad-hoc reporting
- Provide Redpoint training, support, document uploads, etc.
- Maintain logs relating to proposals, clients, etc., including actions items & follow-up
- Type/edit letters and miscellaneous documents for proposals ensuring correct grammar, spelling and use of contract language
- Review tender requests to ensure non-estimating related requirements are met
- The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily “all inclusive”
- Maintain confidentiality with respect to Redpath and client information
- Administer time keeping requirements for consulting and smaller construction projects
- Prepare marketing content to support Business Development efforts
- Support basic cost reporting, change management and project reporting on consulting and smaller construction projects
- Creation of Notice of Project (NOP) after project award
Education:
- Required: Bachelor Degree or Equivalent Experience
- Preferred: Business, Accounting, Marketing, Construction Management, or Engineering
Work Experience:
- Required: 1 years’ related experience, if less than 1 year experience letter of recommendation and list of references (minimum)
- Preferred: 3 years’ experience in a position with knowledge of contracts, proposal writing, stylistic editing, proofreading, invoicing, cost reporting and document control as related to manufacturing, construction and/or mining.
Computer Skills:
- Advanced skills in MS Office (Excel, Outlook, PowerPoint and MS Word)
- MS Visio
- Adobe Professional
- MS SharePoint
- InEight
- Adobe InDesign
- Primavera P6
- Any Doc Control System
Knowledge Required:
- Knowledge of document control procedures and the process of proposal writing
- Excellent interpersonal skills with an ability to facilitate team commitment
- Excellent written and verbal communication skills (internally and externally) and demonstrated ability to work with Redpath management and clients
- Ability to multi task and work effectively
- Ability to work with multiple department managers
- Knowledge of legal and contract terminology as related to construction and/or mining
- Ability to prioritize and organize multiple requests
- Ability to work independently and collaboratively
Proof of identity and authorization to work in the USA is required upon hire.