Administrative Assistant (Experienced - In Person)

Position Type: Full-Time, In-Person | Salary Range: Competitive, Starting at $52,500 | Benefits: 401(k) with matching, Health insurance, Paid time off, many more….

Company Overview: Reduction In Motion is dedicated to sustainable waste management and reduction practices. We seek a motivated and detail-oriented Administrative Assistant to join our team, supporting our mission to drive efficiency and productivity in our operations.

Job Purpose: The Administrative Assistant will work directly with the Operations Manager and Project Managers to coordinate daily administrative tasks, ensuring smooth and efficient office operations. This role involves a variety of administrative duties including data entry, report generation, data analysis, scheduling assistance, sales tracking support, and customer service, as well as assisting with the management of office logistics and field staff.

Key Responsibilities:

• Receptionist Duties: Answering phones and handling incoming inquiries.
• Data Entry: Reviewing and preparing client invoices for entry, managing waste audit data, generated waste data reports, entering sign-in sheets, maintaining operations planner, and management of all other relevant data support tasks.
• Administrative Support: Assisting with meeting scheduling and notetaking, document editing, OneDrive organization, email monitoring, and social media planning.
• Sales Support: Generating billable hours reports, tracking contract terms, assistance in maintaining sales funnel
• Field Staff Support: Coordinating and completing printing needs, scheduling assistance, and organizing information for the operations team.
• Reporting: Assisting in the preparation of monthly client progress reports and other data report requests as needed.

Qualifications:

• High School Diploma or GED required.
• 3 years of administrative support experience, preferably in a logistics or construction setting.
• Proficiency in Microsoft Office Suite (OneDrive, Word, Excel, PowerPoint, Outlook, OneNote, Teams, and Planner).
• Strong organizational and multitasking skills, with the ability to work independently and within a team.
• Excellent communication skills, both written and oral.
• Experience with data management and reporting tools.
• A commitment to sustainability and green practices.

Why Join Us? At Reduction In Motion, we offer a dynamic work environment where your contributions make a real impact on sustainability practices. We provide competitive pay, comprehensive benefits, and opportunities for growth within the company.