Office Operations Assistant

REDW LLC, one of the Southwest’s largest and fastest growing certified public accounting and business advisory firms, with offices in New Mexico, Arizona, Oregon, and Oklahoma, is excited to have been awarded Top Workplace 2024, 2023, 2022 and 2021 honors for both the state of Arizona and the state of New Mexico.

AZCentral and The Albuquerque Journal also recognized REDW with special Cultural Excellence awards in Compensation, Remote Work, and Formal Training categories.

The Office Operations Assistant will be the primary facilities and hospitality liaison for their assigned office location, demonstrating excellent communication skills and the capability to prioritize varied workloads effectively. This role includes acting as the on-site office point of contact, managing both kitchen and office supplies, and setting up for events, meetings, and conferences.

Essential Functions

• Space Reservation Management: Handle space reservations for workspaces and conference rooms using a hoteling software system, aligning with team needs and office schedules.
• Supply Inventory Management: Maintain and monitor the inventory of kitchen and office supplies, including organizing and performing minor maintenance for office equipment and kitchen appliances.
• Conference Room Upkeep: Ensure hoteling offices, workstations, and conference rooms are maintained, which includes setting up rooms before meetings and restoring them afterwards.
• Catering Coordination: Place orders for catering and arrange setups for in-office meeting meals, ensuring a professional and hospitable presentation.
• Support for Client Deliverables: Lend assistance with the preparation and distribution of client deliverables as required during busy season.
• Mail and Delivery Handling: Manage incoming and outgoing mail, including FedEx, UPS, and courier services, ensuring timely and accurate dispatch and receipt of documents and packages.
• Facilities Point of Contact: Act as the initial point of contact for facilities-related requests.
• Document Handling: Assist with the scanning, printing, and mailing of client documents and deliverables, maintaining quality and confidentiality.
• Internal Event Support: Help coordinate and set up for internal meetings and events, contributing to seamless execution and attendee satisfaction.
• Basic Equipment Troubleshooting: Provide limited troubleshooting for office equipment and kitchen appliances, quickly resolving minor technical issues.
• Limited Technical Support: Offer support for office IT needs, such as conference room A/V, video conference equipment, and basic desktop equipment troubleshooting.
• Additional Projects: Participate in other projects and take on additional responsibilities as assigned by the management team.
• Provide client receiving area coverage as needed.
  
  

Knowledge And Skills

• Strong organizational and prioritization skills.
• Proven experience in an office or client service environment.
• Familiarity with hoteling reservation systems and inventory management.
• Basic technical knowledge of office equipment and IT systems.
• Capable of multitasking and handling several responsibilities simultaneously.
• Strong communication skills and a client-service orientation.
• Willingness to learn and adapt to new tasks or projects.
  
  

Qualifications

• High School Diploma/GED required.
• May require some overtime hours.
  
  

REDW is proud of our commitment to equal pay for equal work. Knowing our team members are multi-dimensional people, we take special consideration to value each candidate. The potential pay range for this position is $19.23 - $21.63. We make compensation offers within the range based on a range of individual factors, including but not limited to location, skills, experience, training, licensure and certifications, business needs, and applicable employment laws. These factors may also be taken into consideration to offer above or below the range.

Sharing pay information upfront fosters an open, transparent dialogue around how we value candidates’ unique strengths. We believe talented people from all backgrounds should feel welcomed, supported and empowered to create forward-thinking solutions for our clients.

As an equal opportunity employer, REDW actively fosters a diverse and inclusive workplace. We encourage all qualified candidates to apply, as we believe that diversity of perspectives and backgrounds leads to further innovation and success. At REDW, we do not tolerate any discrimination based on race, color, religion, gender, sexual orientation, national origin, age, disability or other legally protected statuses.

REDW is committed to providing reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or to participate in our recruiting process, please send us an email at redwrecruitingteam@redw.com.