What are the responsibilities and job description for the Accounts Payable Specialist position at REDWOOD ELECTRIC GROUP?
Redwood Electric Group is seeking a detail-oriented and proactive Payroll Specialist to join our team. This role is essential to ensuring seamless payroll operations for our office and field teams, with a focus on accuracy, compliance, and timely reporting. The position will primarily collaborate with our payroll team to maintain efficient workflows and support the smooth functioning of payroll processes.
About us
Redwood Electric Group is a large business providing electrical construction and design services. We operate throughout the Greater Bay Area with offices in Santa Clara, San Leandro, Vacaville, and Sacramento. At Redwood Electric Group, our philosophy is focused on the commitment to our customers. Their success is a direct reflection of our success. Our business continues to reflect strong growth through innovation and our team's commitment to exceed customer expectations.
Duties/Responsibilities:
- Process and verify invoices for accuracy, ensuring compliance with company policies and procedures.
- Match invoices with purchase orders and resolve discrepancies with purchasing team.
- Collect and validate lien releases for AR Team per Client requirements.
- Reconcile vendor statements and investigate outstanding balances.
- Accurately calculate, report, and reconcile sales tax obligations, including out-of-state transactions.
- Manage vendor sub permits and special tax exemptions and ensure state and local tax laws compliance.
- Assist in implementing and integrating new employee expense reporting software with existing accounting systems.
- Train employees on the mobile expense tracking software, providing guidance and ongoing support for system adoption and troubleshooting.
- Assist in preparing quarter-end and year-end financial reports related to accounts payable and tax compliance.
- Assist with quarter-end and year-end closing procedures, ensuring accuracy in financial records
- Ensure compliance with internal controls, regulatory requirements, and company policies.
- Participate in process improvement initiatives to enhance efficiency in accounts payable operations.
- Support other accounting and finance functions as needed.
Required Skills/Abilities:
- Proven experience in accounts payable processing, preferably in the construction industry.
- Strong understanding of sales tax regulations required.
- Proficiency in accounting software and experience with software implementation projects.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent attention to detail and organizational skills.
- Ability to collaborate effectively while maintaining confidentiality and professionalism.
- Strong written and verbal communication skills.
- Problem-solving mindset with a proactive approach to challenges.
Education and Experience:
- Associate’s degree in Accounting, Business, or a related field (preferred).
- 3 years of accounts payable experience in the construction industry.
- Experience with vendor sub permits and tax exemptions (preferred).
Job Type: Full-time
Pay: $28.00 - $40.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Payroll: 5 years (Required)
- Construction: 2 years (Required)
Work Location: In person
Salary : $28 - $40
