What are the responsibilities and job description for the Invoice Specialist position at Reed Family Companies?
OUR PEOPLE ARE OUR STRATEGY"
We are growing and in need of an Invoice Specialist for our Reed Family Companies location.
Come join a team with a great company culture that offers competitive wages and benefits!! We offer Paid Time Off, Medical, Dental, Vision Care Insurance. We offer a 401k program. A Pension Program, Life Insurance, AD&D and opportunities for growth and development.
Duties and Responsibilities:
- Responsible for daily invoicing for George Reed and 711 Material tickets daily.
- Email or mails daily invoices to customers.
- Maintain a two day turn around for invoicing for Geroge Reed and 711 Materials.
- Processes credit and rebills once approved by George Reed and 711 Materials management.
- Balance pivot tables between Vista, Command and Apex systems.
- Maintain daily email to management with update on invoicing, approvals needed etc.
- Maintains Credit and Rebill Spreadsheet. Emails monthly to Corporate Credit Manager for distribution to management.
- Processes soft close for George Reed and 711 Materials monthly to ensure all tickets have been invoiced for the month.
- Works closely with SR Accounts Receivable Lead to review any invoicing challenges that arise.
- Backup for receptionist as needed.
- Available to help with any other requests from the AR/Credit team.
- Expected and accountable to maintain a positive work atmosphere by acting and communicating appropriately with customers, vendors, co-workers, and management.
Skills Required:
- Vista by Viewpoint accounting software preferred.
- Knowledge of working in Command and Apex
- Must have strong work ethics.
- Must be well organized and a self- starter.
- Detail orientated, professional attitude, reliable.
- Proficient in Excel and Word, 10-key by touch, VISTA, Apex and Command experience a plus
- Possess strong organizational and time management skills.
- Strong problem solving, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
- Experience in Account Receivables and Credit Collections (Construction industry preferred)
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States.
We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.
Salary : $20 - $25
