What are the responsibilities and job description for the Event Planner/Executive Assistant position at Reef Systems?
Event Planner/Executive Assistant – MacDill AFB, FL
DESCRIPTION OF REQUIRING ORGANIZATION:
The U.S. Special Operations Command (USSOCOM) Warrior Care Program (WCP) provides non-clinical
case management and advocacy services for Special Operations Forces (SOF) wounded, ill, or injured
(WII) service members. The focus areas are in Recovery Care Coordination, Military Adaptive Sports,
Benevolence, and Career Transition. Services are extended to families, veterans, caregivers, and
significant others of SOF WII. The Warrior Care Global Support (WCGS) effort is a non-personal service,
performance-based requirement in support of USSOCOM WCP. The program will provide support
services to the USSOCOM Enterprise:
Headquarters, United States Special Operations Command (HQ USSOCOM).
Warfare Command (NAVSOC); Air Force Special Operations Command (AFSOC); Marine Corps
Forces Special Operations Command (MARSOC); and Joint Special Operations Command (JSOC).
Theater Special Operations Commands (TSOCs) include Special Operations Command Africa
(SOCAFRICA); Special Operations Command Pacific (SOCPAC); Special Operations Command
Korea (SOCKOR); Special Operations Command Europe (SOCEUR); Special Operations Command
North (SOCNORTH); Special Operations Command South (SOCSOUTH); and Special Operations
Command Central (SOCCENT).
TASK PURPOSE/SCOPE:
The purpose of this requirement is to provide services to the USSOCOM WCP by providing the full-time
personnel necessary to support the focus areas of Recovery Care Operations, Military Adaptive Sports,
Benevolence, and Career Transition as it relates to USSOCOM’s WCP. The WCGS team provides
coordination on the provisions of non-clinical healthcare, social, financial, education and/or vocational
services to clients, families, and significant others to enable them to navigate the processes associated
with obtaining and effectively utilizing those services.
The contractor shall provide all support to the USSOCOM WCP as defined in this Statement of Work
(SOW), except for those items specified as Government furnished property and services. The contractor
shall perform to the standards in this SOW and subsequent polices, standard operating procedures and
standards of practice as they are implemented by either reference or full text.
EVENT PLANNER/EXECUTIVE ASSISTANT:
The Event Planner/Executive Assistant works at the direction of the Chief of Benevolence. The Event
Planner shall perform tasks such as:
Provide Event Planning (6-8 months) support for both virtual and in-person up to 400 attendees
to include: coordinating venues, producing market research analysis, drafting event documents
required for approval, drafting correspondence for attendees’ registration, coordinate internal
IT support, coordinate with Benevolent organizations, set-up Audio/Visual, assist in the
execution of the annual Warrior Care Program (WCP) Conference utilizing project management
concepts.
Assist in the planning to include drafting or reviewing agendas, coordination of
speakers/presenters and in the technical execution of bi-annual Warrior Care Program (WCP)
RCC training.
Produce all required materials for the Benevolent Section, Fill in for the Benevolent Support
Coordinator during times of manning shortfalls.
Collect, analyze, and report on the metrics of Benevolent activities.
Deconflict and manage the calendar for the Chief of Benevolence.
Manage wellness events and provide holiday support including making initial contact, internal
write up, collecting referrals, following up post event, coordinating legal reviews, and adding
data to the SharePoint.
Track and maintain current data in internal databases to include entry of all data and current
reports related to benevolent support.
Perform general office and administrative support functions.
LOCATION AND HOURS OF WORK:
The contractor shall perform services under this contract at the location identified on the attached
Technical Exhibits. Alternate work locations may be allowed if coordinated with and approved by the
Government. Government business hours are Monday – Friday, 9:00 AM – 3:00 PM. Contractors and
Government representatives shall establish 8-hour workday schedules that require Contractor
personnel to be present during core business hours. Operations may require contractor personnel to
work more than an 8-hour workday.
DESCRIPTION OF REQUIRING ORGANIZATION:
The U.S. Special Operations Command (USSOCOM) Warrior Care Program (WCP) provides non-clinical
case management and advocacy services for Special Operations Forces (SOF) wounded, ill, or injured
(WII) service members. The focus areas are in Recovery Care Coordination, Military Adaptive Sports,
Benevolence, and Career Transition. Services are extended to families, veterans, caregivers, and
significant others of SOF WII. The Warrior Care Global Support (WCGS) effort is a non-personal service,
performance-based requirement in support of USSOCOM WCP. The program will provide support
services to the USSOCOM Enterprise:
Headquarters, United States Special Operations Command (HQ USSOCOM).
Warfare Command (NAVSOC); Air Force Special Operations Command (AFSOC); Marine Corps
Forces Special Operations Command (MARSOC); and Joint Special Operations Command (JSOC).
Theater Special Operations Commands (TSOCs) include Special Operations Command Africa
(SOCAFRICA); Special Operations Command Pacific (SOCPAC); Special Operations Command
Korea (SOCKOR); Special Operations Command Europe (SOCEUR); Special Operations Command
North (SOCNORTH); Special Operations Command South (SOCSOUTH); and Special Operations
Command Central (SOCCENT).
TASK PURPOSE/SCOPE:
The purpose of this requirement is to provide services to the USSOCOM WCP by providing the full-time
personnel necessary to support the focus areas of Recovery Care Operations, Military Adaptive Sports,
Benevolence, and Career Transition as it relates to USSOCOM’s WCP. The WCGS team provides
coordination on the provisions of non-clinical healthcare, social, financial, education and/or vocational
services to clients, families, and significant others to enable them to navigate the processes associated
with obtaining and effectively utilizing those services.
The contractor shall provide all support to the USSOCOM WCP as defined in this Statement of Work
(SOW), except for those items specified as Government furnished property and services. The contractor
shall perform to the standards in this SOW and subsequent polices, standard operating procedures and
standards of practice as they are implemented by either reference or full text.
EVENT PLANNER/EXECUTIVE ASSISTANT:
The Event Planner/Executive Assistant works at the direction of the Chief of Benevolence. The Event
Planner shall perform tasks such as:
Provide Event Planning (6-8 months) support for both virtual and in-person up to 400 attendees
to include: coordinating venues, producing market research analysis, drafting event documents
required for approval, drafting correspondence for attendees’ registration, coordinate internal
IT support, coordinate with Benevolent organizations, set-up Audio/Visual, assist in the
execution of the annual Warrior Care Program (WCP) Conference utilizing project management
concepts.
Assist in the planning to include drafting or reviewing agendas, coordination of
speakers/presenters and in the technical execution of bi-annual Warrior Care Program (WCP)
RCC training.
Produce all required materials for the Benevolent Section, Fill in for the Benevolent Support
Coordinator during times of manning shortfalls.
Collect, analyze, and report on the metrics of Benevolent activities.
Deconflict and manage the calendar for the Chief of Benevolence.
Manage wellness events and provide holiday support including making initial contact, internal
write up, collecting referrals, following up post event, coordinating legal reviews, and adding
data to the SharePoint.
Track and maintain current data in internal databases to include entry of all data and current
reports related to benevolent support.
Perform general office and administrative support functions.
LOCATION AND HOURS OF WORK:
The contractor shall perform services under this contract at the location identified on the attached
Technical Exhibits. Alternate work locations may be allowed if coordinated with and approved by the
Government. Government business hours are Monday – Friday, 9:00 AM – 3:00 PM. Contractors and
Government representatives shall establish 8-hour workday schedules that require Contractor
personnel to be present during core business hours. Operations may require contractor personnel to
work more than an 8-hour workday.
