What are the responsibilities and job description for the Quote Administration Specialist position at Rees Scientific Corporati?
Job Summary:
The Quote Administration Specialist is responsible for managing the quoting process to support sales, service, and customer operations. This role involves preparing and processing accurate customer quotes, coordinating approvals, and ensuring pricing aligns with company policies. The specialist will work closely with internal teams and clients to streamline the quoting process, provide timely responses, and enhance customer experience. Strong attention to detail, organization, and communication skills are key to success in this role.
Key Responsibilities:
- Prepare and process customer quotes in accordance with company policies and pricing guidelines.
- Collaborate with sales and finance teams to ensure accurate pricing and timely quote approvals.
- Maintain and update quote records in the system, tracking status and follow-ups.
- Review and validate pricing structures, contract terms, and discounts before finalizing quotes.
- Assist in identifying opportunities for process improvements in the quoting workflow.
- Ensure compliance with company policies, industry regulations, and customer requirements.
- Identify opportunities to improve efficiency in the quoting workflow and recommend process enhancements
- Perform other tasks as assigned to support the department and business needs.
Qualifications and Skills:
- Associate’s or bachelor’s degree in business, Finance, or a related field (or equivalent experience).
- 2 years of experience in quote administration, estimating, sales support, or a related role.
- Strong attention to detail and accuracy in data entry and pricing calculations.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP/CRM systems is a plus.
- Excellent communication and organizational skills.
- Ability to manage multiple tasks in a fast-paced environment.
- High level of accuracy and attention to detail.
- Ability to prioritize tasks and manage time effectively.
- Strong problem-solving skills and ability to work collaboratively with cross-functional
