Adminstrative Assistant

Job Title: Administrative Assistant

Company: Refined Painting

Location: in person/hybrid

Job Type: Full-Time / Part-Time

Job Overview:

Refined Painting is looking for a detail-oriented and proactive Administrative Assistant to provide crucial support to our residential contracting team. This role is flexible, allowing for either remote or in-person work depending on the contractor's needs. The ideal candidate will help streamline operations by handling a wide range of administrative tasks, making a significant impact on the efficiency and success of our projects.

Key Responsibilities:

• Inbound Call Management: Answer and manage incoming calls, providing professional and courteous customer service.
• Production Scheduling: Coordinate and maintain project schedules to ensure timely execution of tasks.
• Payroll Organization: Assist in processing payroll, ensuring accuracy and meeting deadlines.
• Recruitment Assistance: Support the recruitment process by screening calls, setting up hiring ads, and organizing interviews.
• Email and Communication Management: Manage the contractor's email inbox, respond to inquiries, and relay critical information to the team.
• Client Communication: Act as a liaison between clients and project managers, ensuring clear and effective communication.
• Outbound Calls: Schedule estimates and follow up with potential clients to secure new business.
• Expense Tracking: Monitor and document project expenses to support financial management.
• CRM Management: Organize and update the customer relationship management (CRM) system to keep client information accurate and accessible.
• General Office/Administrative Tasks: Handle various administrative duties as needed to support the contractor's business operations.

Qualifications:

• Experience: At least 1 year in an administrative role, preferably within the construction or contracting industry.
• Technical Skills: Proficient in Google Drive, Spreadsheets, and CRM software.
• Customer Service: Strong ability to manage client interactions with professionalism and efficiency.
• Adaptability: Quick to adapt to changes in tasks and priorities in a dynamic work environment.
• Coachability: Eager to learn new skills and grow with the company.
• Reliability: Highly dependable, with a strong commitment to meeting deadlines and delivering quality work.
• Organization: Meticulous and organized, with exceptional attention to detail.
• Communication: Excellent verbal and written communication skills.
• Remote Work Requirements: For remote roles, candidates must have a quiet, uninterrupted workspace suitable for making calls.

Why Join Refined Painting?

• Flexible Work Environment: Customize your work setup to fit your lifestyle, whether remote or in-person.
• Growth Opportunities: Be part of a growing company with opportunities for career development.
• Impactful Role: Your work will directly contribute to the success and efficiency of our contracting operations.
• Supportive Team: Join a team that values your input and fosters a collaborative work culture.

To Apply:
Interested candidates are encouraged to apply by submitting their resume and a cover letter outlining their relevant experience and why they are the perfect fit for this role. We look forward to welcoming a new member to our team!

Job Types: Full-time, Part-time

Pay: $19.00 - $23.37 per hour

Expected hours: 15 – 40 per week

Benefits:

• Flexible schedule
• Referral program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Seattle, WA 98105 (Required)

Ability to Relocate:

• Seattle, WA 98105: Relocate before starting work (Required)

Work Location: Hybrid remote in Seattle, WA 98105

Salary : $19 - $23