What are the responsibilities and job description for the Accounts Payable Specialist position at ReFlex Recruiting LLC?
This position is responsible for meeting the goals and objectives of the organization by preparing and processing vendor invoices under the general supervision of the Senior Accountant. Prepares payment runs, provides data for month-end accruals and ensures 1099 compliance.
Essential Duties and Tasks
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Reasonable accommodations may be made, upon request, to enable individuals with disabilities to perform the essential functions.
- Responsible for executing the accounting procedures of the company.
- Oversee customer payment processing and vendor payment preparation, including uploading bank files, preparing cash requirement reports, and handling bank deposits for received customer payments.
- Process vendor invoices and employee expense reports for payments, ensuring timely entry into the company's accounts payable system to secure early payment discounts and comply with purchasing policies.
- Setting up new vendors on the A / P system and providing requested information to establish credit, including tax exemption certificates and W9's.
- Assisting in identifying required month-end accruals for goods or services received, but not invoiced, and all other duties as required.
- Preparing monthly / quarterly / year-end financial reports, schedules, audits, and statements including, but not limited to full cycle 1099 Information Returns.
- Reconciling selected general ledger accounts as assigned by the Assistant Controller.
- All other duties as assigned.
Qualifications, Education and Experience
