Accounts Payable Coordinator

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Regular and Consistent Attendance
• Process & verify accuracy of many different types of invoices (PO invoices, non-PO invoices, and invoice journals)
• Verify receipt of items we have been invoiced for, which are not represented on the purchase order
• Report price discrepancies for catalog items, to Procurement and Retail departments to assist in maintaining an accurate system catalog for theatre orders
• Communicating with suppliers when invoice charges must be questioned
• Request credit notes from suppliers where overcharges have occurred
• Evaluate and reconcile supplier statements
• Set up and maintain vendor records
• Maintain invoice approval workflow – Review for system errors and aging invoices that have not been approved
• Maintain open purchase order – Research as necessary and close older POs which will not be invoiced
• Format excel spreadsheets of electronic invoices to be imported into AX AP
• Assist with AX testing on all software upgrades and enhancements
• Help TSO and theatre users with Accounts Payable or AX system related questions
• Reply to vendor calls and emails, providing assistance as needed
• Other duties as directed by the Director of Global AP

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional Skills:

• Desire to work in a fast-paced environment.
• Excellent computer skills
• Excellent communication skills
• Ability to multi-task and distinguish high priority matters
• Excellent reasoning and analytical skills
• Excellent organizational skills.
• Must be self-motivated with strong ability to prioritize and recognize critical situations that need immediate attention.
• Must be detail-oriented and produce both a high quality and a high volume of work in a timely manner

Education/Experience:

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations:

None

Language Ability:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

Advanced working knowledge of Excel.  Microsoft AX experience would be a plus.

Supervisory Responsibilities:        

This position has no direct supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the environment is moderate. 

Physical Demands:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job the employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.  The vision requirements include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.  The employee is occasionally required to lift up to 50 pounds.