AP Temp - UK

********** Temporary 60 Day Position **********

Hours: 8:30am - 5:30pm Monday - Friday

Based: Knoxville, TN

Note: This position could turn into Full Time if there is an interest and a business need

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Regular and consistent attendance
• Process & verify accuracy of many different types of invoices (PO invoices, non-PO invoices, and invoice journals)
• Research price discrepancies and charges for unreceived items. Request credit notes from vendors when necessary
• Report issues with catalog items to Procurement and Retail Departments
• Set up and maintain vendor records
• Evaluate and reconcile vendor statements
• Maintain invoice approval workflow – Review for system errors and aging invoices that have not been approved
• Maintain open purchase orders – Research as necessary and close older POs which will not be invoiced
• Manage the procurement card program for a respective region
• Assist with AX testing on all software upgrades and enhancements
• Help corporate and theatre users with Accounts Payable or AX system related questions
• Reply to vendor calls and emails, providing assistance, as needed
• Other duties as directed by the Director of UK Accounting

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations:

None

Language Ability:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

Advanced working knowledge of Excel.  Microsoft AX experience would be a plus.

Supervisory Responsibilities:     

This position has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the environment is moderate.             

Physical Demands:                                    

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.  The vision requirements include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.  The employee is occasionally required to lift up to 25 pounds.