Manager, Tenant Coordination

About this Opportunity:At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking a Manager of Tenant Coordination (MTC)to join one of our regional offices located in San Diego, California or Bellevue, Washington. The overall purpose of this role is to guide new tenants through every phase from lease execution to store opening. In this role, you will ensure that all projects align with lease requirements, timelines, and operational standards—ultimately driving on-time rent commencement. The MTC acts as the main liaison between tenants, leasing agents, property managers, and project managers, orchestrating the tenant improvement process while maintaining a strong focus on communication, schedule adherence, and lease compliance.     What You’ll Be Doing:   Pre-Lease Execution Collaborate with Leasing and Property teams to understand tenant space requirements and review landlord deliverables. Support the preparation of lease exhibits such as demised space plans, landlord’s scope of work, preliminary budgets in collaboration with the project managers, and tenant sign criteria. Lease Execution Review lease abstracts and work letters to identify critical obligations (e.g., key dates, contingencies, and rent commencement details). Deliver “Welcome Aboard” letters to tenants, outlining the coordination process and next steps. Provide tenants with relevant documentation (as-built plans, site design criteria, signage guidelines). Facilitate the installation of “Coming Soon” graphics, working closely with Marketing to meet brand standards. Tenant Build-Out Coordination Oversee tenant improvement activities from lease execution through opening, ensuring all milestones and lease requirements are met. Conduct high-level plan reviews to confirm alignment with the landlord’s criteria and coordinate necessary revisions. Approve tenant signage to maintain consistency with the property’s visual standards. Perform periodic site visits to verify progress, identify potential issues, and maintain effective communication with stakeholders. Coordinate administrative aspects of the permitting and inspection process to support tenants in obtaining Certificates of Occupancy (COs). Landlord Work Coordination Work with internal teams to track the landlord’s scope of work and confirm readiness for tenant occupancy. Ensure all landlord obligations are completed according to agreed schedules and lease terms. Punch List & Project Closeout Oversee the punch list process to ensure all remaining tasks are completed before tenant move-in. Collect and manage final documentation, including lien waivers, warranties, and certificates of insurance. Verify compliance with lease requirements prior to processing Tenant Improvement Allowance (TIA) requests. Conduct or coordinate final inspections and administer the release of allowances or security deposits. Ongoing Tenant Requests & Property Support Evaluate and approve changes to tenant signage, ensuring adherence to the property’s guidelines. Coordinate additional tenant requests (e.g., storefront or exterior modifications) in partnership with other internal teams. Assist in reviewing vacant spaces for readiness and improvements, positioning them for successful future tenancy.   Are You Qualified?   Required: At least three (3) to five (5) years of experience in tenant coordination, property management, or a comparable role in commercial real estate. Demonstrated ability to balance multiple projects and maintain strong relationships with stakeholders. Coordination focus with an understanding of construction fundamentals (ability to read plans and track schedules). Excellent organizational skills to manage deadlines, documentation, and cross-team communications effectively. Sound knowledge of commercial lease agreements and landlord-tenant obligations within a retail setting. Strong interpersonal and negotiation abilities for interfacing with tenants, vendors, and internal teams. Proficiency in Microsoft Office (Excel, Word, Outlook) and aptitude for using project-tracking software. Familiarity with interpreting construction documentation, including but not limited to architectural drawings, and terminology is beneficial. Preferred: Bachelor’s degree in Business, Real Estate, or a related field. Exposure to grocery-anchored shopping centers or large-scale retail projects. Knowledge of basic permitting and regulatory steps for tenant improvements (in collaboration with internal teams). Experience with Tenant Improvement Allowances (TIA) and the lease negotiation process.   Personal Traits We Value:   Strong interpersonal and communication skills, as well as writing and presentation skills Priority setting, organization, and time-management skills Ability to work independently as well as with a team Attention to detail Ability to work in fast-paced environments and handle simultaneous projects Business acumen, trust, and integrity     A Little Bit About Us:   We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years.   Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look™ program.   We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.      Benefits:   Our compensation and benefits package is very competitive and includes: 401(k) Profit Sharing plan with generous company match 3 medical insurance plan options Dental insurance including coverage for adult & children orthodontics Vision insurance Family planning benefit Award winning incentive-based wellbeing program Health Care and Dependent Care FSA Paid leave programs (parental, compassion, bereavement, jury duty, and military) Company-paid life/AD&D and disability Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft) Anniversary stock grant awards Educational assistance Health Advocacy Employee Assistance Program (EAP) and Management Assistance Program (MAP) Matching charitable gifts Flexible paid time off Volunteer time off Paid holidays     *California Residents: Regency Centers carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The San Diego hiring salary range for the Manager of Tenant Coordination position is between $100,000 and $120,000 annually. The base salary is just one component of the total rewards package offered to our employees, including eligibility for a 15% target bonus opportunity. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. *Washington Residents: Regency Centers carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The Bellevue hiring salary range for the Manager of Tenant Coordination position is between $90,000 and $115,000 annually. The base salary is just one component of the total rewards package offered to our employees, including eligibility for a 15% target bonus opportunity. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Salary : $90,000 - $115,000