What are the responsibilities and job description for the Secretary II position at Region III Education Service Center?
Facilitate in the efficient operation of assigned projects and provide clerical services for ESC specialists.
Minimum Qualifications:
- High school graduate or equivalent
Knowledge/Skills:
- Proficient skills in typing, word processing, file maintenance
-
Ability to communicate effectively (verbal and written) in both English and Spanish
- Proficient skills in Office Suite
- Ability to use computer and software to develop spreadsheets, databases and word processing
- Basic math skills
- Driver’s License
Minimum Experience:
One year office experience or equivalent training.
Major Responsibilities and Duties:
1. Sort and distribute incoming correspondence and publications.
2. Maintain physical and computerized records, reports, and correspondence in organized filing system.
3. Prepare correspondence, forms, reports, and documents and properly route.
4. Place and receive telephone calls, take reliable messages and route to appropriate staff
members.
5. Prepare workshop and meeting materials and supplies.
6. Maintain project expenditure records.
7. Requisition materials and supplies.
8. Assist specialists in workshop scheduling, set up, and close out.
9. Keep informed of and comply with ESC policies and procedures.
10. Maintain confidential information.
11. Perform other duties as assigned.
2. Maintain physical and computerized records, reports, and correspondence in organized filing system.
3. Prepare correspondence, forms, reports, and documents and properly route.
4. Place and receive telephone calls, take reliable messages and route to appropriate staff
members.
5. Prepare workshop and meeting materials and supplies.
6. Maintain project expenditure records.
7. Requisition materials and supplies.
8. Assist specialists in workshop scheduling, set up, and close out.
9. Keep informed of and comply with ESC policies and procedures.
10. Maintain confidential information.
11. Perform other duties as assigned.
Equipment Used:
Personal computer, printer, scanner, FAX machine, copier, calculator, typewriter, telephone
Physical Demands:
Prolonged use of computer
Ability to work with minimal direct supervision
Must be Bilingual
Ability to work with minimal direct supervision
Must be Bilingual
Environment:
Maintain emotional control under stress
Repetitive hand motions
Prolonged use of computer
Work with frequent interruptions
Repetitive hand motions
Prolonged use of computer
Work with frequent interruptions
All positions at ESC 3 are defined as security-sensitive. Security-sensitive positions are those which require employees to be entrusted with the certain types of data, whether electronic or in paper form. Those data elements, as defined by the ESC 3 Data Classification and Handling Policy may include, but not limited to:
- Sensitive Personal Information (SPI)
- Personally, Identifiable Information (PII)
- Protected Health Information (PHI)
- Family Educational Records (FERPA Data)
- Federal Tax Information (FTI)
- HIPAA (Health Insurance Portability Accountability Act)
It is the employees on-going responsibility to safeguard this type of data and to report any instance of lost or stolen data.
