Compensation and Benefits Specialist

Compensation and Benefits Specialist

Location:
DuPage Regional Office of Education
421 N County Farm Road
Wheaton, IL 60187

Qualifications:

• Bachelor's Degree in Accounting or Business with coursework in Finance or Accounting or equivalent combination of education and experience sufficient to successfully perform the essential duties listed in attached job description
• Two to four years experience in payroll or accounting

Salary: $65,000 annual salary

Benefits: Benefits provided by DuPage County see https://www.dupagecounty.gov/government/departments/human_resources/employee_benefits.php

POSITION SUMMARY

Under general supervision; performs work of moderate difficulty in advanced payroll, bookkeeping; and financial recordkeeping; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class is responsible for the completion of advanced payroll and some bookkeeping activities including considerable work at the technical payroll, accounting or financial recordkeeping. The work is performed under the general supervision of the Director of Finance and Operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The list of duties and responsibilities is illustrative only and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

Payroll and Benefits Functions

1. Maintain shared responsibility with HR for submitting applicable personnel paperwork up to the County

2. Maintains Personnel files for County and Grant Employees in coordination with HR

3. Maintains County and Grant employees attendance records

4. Assists in informing the county when new employees are hired in coordination with HR

5. Process payroll and benefits time for Grant employees. Process time sheets and benefit time

for County employees

6. Run all county payroll reports bi-weekly

7. Process county TRS payments bi-weekly

8. Maintains communication related to Payroll

9. Prepare IMRF Reports and submit report and payment to County

10. Make electronic TRS payment, upload SDS Reports in Gemini, and balance payroll bi-weekly.

11. Prepares quarterly Federal 941, Illinois 941 and unemployment compensation reports

12. Prepares all W-2s; mail them out; and upload to Social Security Administration and State

13. Maintain and update personnel insurance withholdings annually

14. Maintain and update salary contracts annually

15. Assist in updating salary increase calculations, letters and benefits in SDS. Assist in

modifying salary approval worksheets for changes

16. Update 457 payroll changes work orders each pay cycle

17. Assist in responding to income verifications of employment

18. Upload all direct deposit information with bank

19. Maintain and update employee working calendars annually

20. Assist in maintaining and updating salaries, positions, start dates, end dates, classified,

and certified staff in Employee Information System (EIS) during the fall and spring term

21. Maintain and update payroll date and teacher work schedules annually in SDS

22. Maintain and update leave of absences in ROE vacation calendar, in SDS, and benefit tracking

worksheet

23. Serves as TRS system administrator

24. Maintain and update TRS, IMRF, Unemployment, Health Insurance, Workers Comp rates in SDS

25. Assists with inquiries regarding HR related questions on employee handbook, benefits, and retirement withholdings

Bookkeeping / Finance Functions

26. Performs a high volume of advanced bookkeeping tasks: General Journal and reversing entries,

Year-end Accrual entries, reclass entries, and payroll transfers

27. Assists with other multi fund deposits as a backup to Accountant

28. Process Liability checks

29. Assumes other responsibilities as assigned

EDUCATION and/or EXPERIENCE

A bachelor’s degree in Accounting or Business with coursework in Finance or Accounting, in addition to two to four years of experience in Payroll or Accounting or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential

functions.

Knowledge of:

• Payroll, and Bookkeeping, Accounting Principles and practices including their general application to Governmental Accounting or Public Schools Bookkeeping.

• Understand office systems, practices, and procedures.

• English language, grammar, and punctuation.

• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes on payroll, TRS and IMRF withholdings.

Skill in:

• Identifying problem areas

• Analysis of financial data

• Dealing effectively with others

• Using computer hardware and software including MS word, MS Excel, accounting software, web based

systems, MS Outlook, and etc.

• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the

assigned office

• Verbal and/or written communications

Ability to:

• Operate modern office equipment

• Exercise independent judgment on financial issues

• Manage projects and multiple priorities simultaneously

• Establish and maintain effective working relationships with county, department and division staff, other departments and others, such as consultants.

• Communicate and use interpersonal skills to interact with coworkers, administrators,

the general public, etc. to sufficiently exchange or convey information and to receive work direction

• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements

• Convey excellent oral and written communication

• Maintain confidentiality

• Work efficiently to meet deadlines

SUPERVISORY RESPONSIBILITIES

None

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

*Management has the right to add or change these duties of the position at any time.

Date: April 15, 2025

Interested applicants apply here:

https://www.applitrack.com/dupage/onlineapp/jobpostings/view.asp?choosedistrict=true&district=102&category=Secretarial/Clerical

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• Health insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $65,000