What are the responsibilities and job description for the Administrative Coordinator position at Regional One Health?
Administrative Coordinator (Compliance)
A Brief Overview
The Administrative Coordinator (Compliance) is responsible for providing comprehensive administrative and organizational support to the Compliance Department. Maintains the organization's policy management software as the system administrator, ensuring accurate tracking of policy revisions.
What you will do
- Demonstrates knowledge and skills to perform administrative and technical functions and activities to support the Compliance department. Have the ability to handle administrative matters by establishing time frames and guidelines while ensuring confidentiality. a. Ensures telephone calls and emails are handled with respect and courteously. b. Performs time and attendance responsibilities per payroll policies and procedures. c. Schedules appointments and coordinates calendars with key personnel. d. Prepare and distribute meeting agendas, minutes, and other relevant documentation. e. Prepare various compliance documents, including memos, reports, files, and training materials. f. Organizes data into reliable, timely, accurate reporting items and presentation graphics. g. Assist in department needs, as necessary, to carry out compliance program activities.
- Maintain the organizational system for policy documents, including annual review, review of proposed changes, implementation of revisions and updates, and dissemination and distribution of policy documents. a. Coordinate with the policy owners or designees to ensure all revised policies, new policies, and other official guidance are published and disseminated to applicable staff or management. b. Review system reports to ensure policy reviews are documented timely and comply with internal and regulatory requirements. c. Ensure policies are vetted through multiple levels of management, including senior leadership and governing committees. d. Provide training on policy management and assist in cross-functional teams or work groups related to policy management.
- Maintains confidentiality of patients, employees, departments, and other sensitive information following regulatory guidance and Regional One Health policies and procedures.
Qualifications
- High School Diploma or equivalent Required and
- Associate's Degree in business administration or related field Preferred
- Two (2) years of progressive administrative or system administrator experience Required
Physical Demands
- Standing - Occasionally
- Walking - Occasionally
- Sitting - Constantly
- Lifting - Rarely
- Carrying - Rarely
- Pushing - Rarely
- Pulling - Rarely
- Climbing - Rarely
- Balancing - Rarely
- Stooping - Rarely
- Kneeling - Rarely
- Crouching - Rarely
- Crawling - Rarely
- Reaching - Rarely
- Handling - Occasionally
- Grasping - Occasionally
- Feeling - Rarely
- Talking - Constantly
- Hearing - Constantly
- Repetitive Motions - Frequently
- Eye/Hand/Foot Coordination - Frequently
Regional One Health is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities.
