What are the responsibilities and job description for the Accounts Payable Supervisor position at Regional One Inc?

Job Description

Regional One, Inc . is revolutionizing the aviation industry with cutting-edge solutions that push the boundaries of what’s possible in aircraft sales, part sales, leasing, and support. At the forefront of innovation, we provide high-performance regional aircraft and forward-thinking services that keep airlines and aviation professionals flying high. With a dynamic approach and a deep passion for what we do, Regional One is all about creating unique, flexible solutions that meet the fast-evolving needs of today’s aviation world. We’re more than just a provider—we’re a partner in helping our customers soar.

This position reports directly to the Controller & CFO, will lead a team of 2-3 A / P administrators, and is primarily responsible for :

Position Overview

We are seeking a highly skilled and dynamic Accounts Payable Supervisor to join our finance team. The ideal candidate will possess strong leadership abilities, a focus on efficient process management, and excellent interpersonal skills to foster collaboration across departments. In this role, you will be responsible for overseeing the accounts payable functions, managing a team, ensuring timely and accurate payments, and driving process improvements. You will work closely with other departments to ensure seamless coordination and uphold our commitment to financial excellence.

Specific Duties and Responsibilities

People leader- able to motivate, inspire, coach, teach, train, mentor, and counsel a team, including performance feedback, to build a top tier team.
Process leader- able to understand and implement policies and procedures and ensure team compliance.
Interdepartmental liaison- able to work and coordinate with various departments, in a matrix environment, ensuring prices are correct on invoices, and accounts are accurate and paid on time.
Invoice Processing

Oversee the review, approval, and processing of invoices and payment requests.

Supervise the Defer Receiver reconciliations (three-way match), make sure they are being done on time and accurately.

Ensure compliance with company policies, procedures, and regulatory requirements.

Payment Management

Work closely with Treasurer Management to ensure cashflow matches disbursements expectations

Coordinate and schedule payment runs, including checks, ACH, Concur Expenses and wire transfers with Treasurer Manager

Resolve payment discrepancies and manage vendor relationships.

Reconcile accounts payable transactions.

Manage and monitor daily check requests.

Reporting and Analysis

Prepare and analyze accounts payable aging reports and other relevant financial metrics.

Reconcile Vendor Statements against Defer receivers

Ensure Work Order Manual charges are charged correctly

Make certain Consignment LOT Charges are added correctly

Assist with Month end and Quarterly Accounting close

Provide weekly confirmed payment log to stakeholders on their vendors

Identify areas for process improvement and implement solutions.

Audit and Compliance

Ensure records are properly maintained for audits and regulatory compliance.

Act as the point of contact during internal and external audits related to accounts payable.

Review expense reports to ensure compliance with company policies and process expense reimbursements.

System Oversight

Ensure accurate maintenance of the accounts payable system.

Collaborate with IT or external vendors to resolve system issues and implement upgrades.

Qualifications

5 years of Accounts Payable experience. (Dealbreaker)

2-3 years of people leadership (Dealbreaker)

High school diploma required, bachelor's degree in accounting preferred.

Must have a strong work ethic.

Proficient in Excel and Word.

Possess strong organizational and time management skills.

Thorough knowledge of applicable accounts payable / general ledger systems and procedures, financial chart of accounts and corporate procedures.

Ability to communicate effectively verbally and in writing.

Ability to speak and write English at Level 4 – Full Professional Proficiency. Bi-Lingual Spanish at Level 3 – Professional Working Proficiency preferred.

Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.

What Sets You Apart

People leadership- knowledge and experience

Process management leadership

Interdepartmental liaison experience- working with separate business units to drive results

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