What are the responsibilities and job description for the Massabesic Adult and Community Education (MACE) School-Year Administrative Assistant position at Regional School Unit 57?
Massabesic Adult and Community Education has the following vacancy for your consideration:
POSITION: School-Year Administrative Assistant
REPORTS TO: MACE Director
QUALIFICATIONS:
1. HS Diploma or equivalent required
2. Experience in clerical work preferred.
3. Exceptional ethics and adherence to confidentiality.
4. Attention to detail is essential.
5. Past experience in student or customer facing position preferred.
WORKING HOURS: 10:30-6:30pm, Monday through Thursday, 8-4pm Friday
RESPONSIBILITIES:
1. Performs routine office work such as typing, filing photocopying, sending faxes, etc.
2. Maintains financial records including checking accounts, purchase orders, spreadsheets for grants, and various district accounts with integrity.
3. Demonstrates a high level of professionalism and confidentiality.
4. Prepares bi-weekly payroll.
5. Assists with state, local, and federal reporting requirements throughout the fiscal year.
6. Oversees inventory of site materials and office supplies.
7. Handles account receivables/account payables and coordinates with the business office.
8. Attends team/staff meetings for program planning and effectiveness.
9. Completes office errands to the bank and post office, when needed.
10. Sorts/purges old files according to State Records Disposition.
11. Processes checks and course refunds as needed.
12. Processes new hire paperwork and maintains employment records.
13. Creates and maintains work agreements.
14. Coordinates with Driver Education and CDL Instructor to ensure timely and accurate filing of state records. 15. Requests quotes and completes requisitions for class materials, school supplies, technology, etc.
16. Assist with setup and implementation of evening academic and enrichment programming.
17. Perform other duties as may be assigned.
NOTE: The above job description reflects the general requirements necessary to describe the principle functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.
EQUAL OPPORTUNITY EMPLOYER
RSU 57 Massabesic School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
