Graduate Intern for Athletics Administration - Event Operations Coordinator

Description

Summary

The Graduate Intern for Athletics Administration - Event Operations Coordinator is a 10-month 35 hour/week position serving to support the work of the Department of Athletics.  The Graduate Intern will focus on responsibilities related to the day-to-day Event Operations within the Department of Athletics, including, but not limited to; contest management, facility management, student-worker management, and intercollegiate competition logistics. The Graduate Intern will be compliant with NCAA, Conference, and University rules and regulations.

Essential Department of Athletics Responsibilities:

• Assist the Athletic Department in maintaining the database scheduling of Athletics Facilities for competition day contests; serving as a central contact within the reservation system.
• Assist the Athletic Department in the day-to-day management and organization of Intercollegiate Events and Competitions, including event setup, staffing and supervision of work-study employees, and coordination of officials.
• Assist the Athletic Department in coordinating transportation logistics for travel to away competition, and coordination of vehicle fleet.
• Coordinate projects with other offices on-campus on a day-to-day basis.
• Supervise, train, and schedule a student-workforce of approximately 50 to provide game day staffing.
• Collaborate with the Campus Facilities staff in production of maintenance work-orders.
• Serve as a member of the Inclement Weather and Emergency Closure On-Call Team responsible for providing on-campus support for residential students during campus closure.
• Serve as point of contact for residential student-athletes during the evenings and weekends.
• Participate in Athletic Department staff meetings, functions and other duties as assigned by the Athletics Administration.

Supervisory Responsibility:

• This will provide support and supervision to undergraduate work-study students.

Qualifications

Required Skills & Experience:

• Bachelor’s degree required, admission to one of Regis' College's graduate programs.
• Prior experience in a collegiate and/or high school Athletics environment preferred.
• Strong organizational skills required.
• Excellent oral and written communication skills, computer literacy and strong interpersonal skills to work with various college constituencies.
• The ability to work a flexible and irregular schedule.
• Works well as a team member or independently.
• Excels in prioritizing multiple tasks with attention to detail, problem solving and follow-through to consistently meet expectations and deadlines.
• Appropriate certifications in First Aid / CPR and AED are required within an appropriate time of hire and must be completed (per NCAA regulations) before the beginning of the competitive season.
• You must hold a valid driver’s license.
• Ability to work with students and diverse constituencies.
• A positive attitude and an understanding of the importance of being open-minded and flexible.

Salary & Benefits:

• $4,000 stipend (10-month)
• Free room and full meal plan during the 10-month duration
• Tuition remission for two (2) eligible Regis graduate courses/semester, with a maximum of six graduate courses (18 credits) per academic year.
  • The following campus-based programs are eligible for tuition remission:
    • 60 credits of MA in Counseling (24 credits are not covered by tuition remission. The supervised field experience must be completed after the graduate intern role is complete.)
    • 33 credits of MS in Regulatory and Clinical Research Management
    • 30 credits of MS in Digital Marketing and Communications
  • The following fully online programs qualify for tuition remission on a space-available basis:
    • 33 credits of MS in Health Administration
    • 42 credits of Master of Public Health (6 credits are not covered by tuition remission
    • 30 credits of Master of Social Work.
  • Courses in Graduate Nursing, Occupational Therapy, Applied Behavioral Analysis, Speech Language Pathology, and Doctor of Education programs are not eligible for tuition remission.

• Training and professional development opportunities
• Flexible schedule

NOTE: This is a 10-month position, with the opportunity to continue the position for one additional 10-month term (2 academic year maximum).

Working Conditions/Physical Demands:

• Conditions include a normal office environment, not subject to extremes in temperature, noise, odors, etc. 
• This position requires weekday hours beginning at 7:00am; nights and weekends will not be expected.
• May spend extended periods at terminal, on telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

In employment, as in education, Regis College is committed to equal opportunity and affirmative action. Regis does not discriminate on the basis of race, color, age, religion, creed, sex, gender identity or expression, sexual orientation, ethnic or national origin, ancestry, citizenship, marital or parental status, physical or mental disability, genetic information, pregnancy, veteran’s status, membership in uniformed services or any other protected status.