Demo

Administrative Assistant

RegisHR (Human Resources)
Coral, FL Full Time
POSTED ON 2/14/2025
AVAILABLE BEFORE 3/14/2025
We're on the hunt for a dynamic, full-time Administrative Assistant to join our team! In this pivotal role, you’ll collaborate closely with our CEO and EVP, providing top-tier administrative support and taking charge of proposal coordination and writing. If you're looking for a fast-paced environment where you can make a significant impact and work directly with senior leadership, this is the perfect opportunity for you!

To thrive in this role, you’ll need sharp critical thinking skills, a proactive mindset, and the ability to stay ahead of deadlines while juggling multiple tasks. You should be skilled at prioritizing and adapting in a fast-paced environment, always staying one step ahead to meet the needs of our executives. Your organizational prowess will help keep everything running seamlessly, ensuring that our company’s workflow remains efficient and smooth.

Key Responsibilities

  • Manage executives’ calendars and schedule meetings with precision
  • Answer and prioritize phone calls, ensuring seamless communication
  • Request and track Certificates of Insurance as needed
  • Organize and coordinate team-building events to foster collaboration
  • Schedule FedEx/courier services and manage transmittals for outgoing documents
  • Greet visitors and cultivate strong working relationships with clients, customers, and consultants
  • Collaborate with the marketing team to create customized responses to Requests for Proposal (RFPs)
  • Maintain regular communication with subconsultants and manage materials for proposals and ongoing projects
  • Proactively generate additional service proposals for active projects
  • Lead internal meetings with the executive team to review and refine proposals
  • Keep project proposal templates updated and organized for consistent quality

Qualifications:

  • 5 years of office administration or secretarial experience
  • Expertise in MS Office Suite (5 years)
  • Tech-savvy with a strong ability to learn new software quickly
  • Previous experience in Marketing within the Architecture, Engineering and Construction industry is a plus
  • Exceptional writing, editing, and proofreading skills
  • Proven ability to perform well under pressure and meet tight deadlines
  • Strong attention to detail and accuracy
  • Highly organized and able to manage multiple tasks efficiently
  • Must be authorized to work in the United States

Benefits:

  • Medical Insurance
  • 401(K) Retirement Savings Plan with up to 4% employer match after one year of Employment
  • Profit Sharing
  • End of Year Bonus
  • Paid Personal/Vacation Days
  • Paid Holidays

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

Powered by JazzHR

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Administrative Assistant?

Sign up to receive alerts about other jobs on the Administrative Assistant career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$49,359 - $62,131
Income Estimation: 
$59,158 - $74,794
Income Estimation: 
$49,359 - $62,131
Income Estimation: 
$59,158 - $74,794
Income Estimation: 
$59,158 - $74,794
Income Estimation: 
$72,615 - $89,381
Income Estimation: 
$42,423 - $53,300
Income Estimation: 
$49,359 - $62,131
Income Estimation: 
$40,950 - $50,639
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at RegisHR (Human Resources)

RegisHR (Human Resources)
Hired Organization Address Miami, FL Full Time
The Construction Project Manager will oversee all phases of construction, ensuring that projects are completed on time, ...
RegisHR (Human Resources)
Hired Organization Address Miami, FL Full Time
The Transportation Coordinator will support the Transportation Department in a refrigerated goods company operating in F...
RegisHR (Human Resources)
Hired Organization Address Miami, FL Full Time
The Operations Manager will be a key operational role at the Partnership for Miami, reporting to the Chief of Staff and ...
RegisHR (Human Resources)
Hired Organization Address Coral, FL Full Time
The Operations Manager will be a key operational role at the Partnership for Miami, reporting to the Chief of Staff and ...

Not the job you're looking for? Here are some other Administrative Assistant jobs in the Coral, FL area that may be a better fit.

Temporary Personal Assistant

The Assistant Company, Miami, FL

AI Assistant is available now!

Feel free to start your new journey!