Assistant Head of Admissions

Assistant Head of Admissions

Position: Assistant Head of Admissions
Reports To: Head of Admissions
Status: Full Time, Exempt
Schedule: 52 Weeks
Benefits: Full Benefit Eligible

Job Summary:

The Assistant Head of Admissions supports the Head of Admissions in all aspects of the admissions process, with a focus on prospective parent communication and interaction. This role serves as a primary contact for prospective families, leading tours, guiding them through the admissions process, and contributing to admissions-related marketing and communication efforts. The Assistant Head of Admissions also plays a key role in student and family retention initiatives.

Qualifications:

• Committed Christian who demonstrates a Christ-centered lifestyle.
• Active member in good standing of a local church.
• Bachelor’s degree, preferably in a related field.
• Strong written and verbal communication skills, with the ability to communicate effectively and professionally with prospective families and school constituents.
• Passion for Rejoice Christian School and its mission, with the ability to represent it effectively to prospective families.
• Strong organizational and strategic thinking skills.
• Proficiency in Google Suite, Microsoft Office, and school-related software platforms, social media, and learning management systems.
• Knowledge and experience working within a school environment is preferred.
• Self-motivated with the ability to manage multiple projects simultaneously.

Essential Functions:

Prospective Family Engagement & Admissions Process

• Serve as a primary contact for prospective families, leading tours, answering inquiries, and providing excellent customer service.
• Assist prospective parents through the entire admissions process by proactively providing information, communicating clearly and empathetically, and effectively sharing the mission of RCS.
• Maintain up-to-date knowledge of admissions timelines, financial aid options, tax credits, and school policies to provide accurate and helpful guidance to families.
• Assist in creating and maintaining online admissions portals, ensuring a smooth and user-friendly experience for applicants.
• Work closely with the Admissions Assistant to organize screening and interview data, ensuring administrative staff have necessary materials prepared.

Retention & Marketing Support

• Support the Head of Admissions in student and family retention efforts, helping to foster strong relationships with current families.
• Assist in planning and executing admissions-related events, such as open houses, campus tours, and new family welcome initiatives.
• Collaborate with the Head of Marketing to support admissions-focused marketing and communication efforts.

Administrative Responsibilities

• Work with the Admissions Assistant to maintain and organize student records, including birth certificates, immunization records, and educational documentation.
• Assist in the collection and maintenance of enrolled student data, including academic records and standardized testing results.
• Ensure that all admissions documentation is accurate, organized, and accessible for administrative review.
• Support the Head of Admissions with additional tasks and projects as needed.

Physical and Safety Requirements:

• This is a safety-sensitive position; employees may be required to undergo drug and alcohol testing.
• Ability to sit for extended periods and work at a desk or computer.
• Ability to communicate clearly and effectively in person, via phone, and email.

Additional Expectations:

• Maintain confidentiality and uphold professional ethics in all admissions-related matters.
• Demonstrate flexibility, professionalism, and a team-oriented mindset.
• Actively support and contribute to the school’s mission and Christian values.
• Participate in admissions team meetings, school events, and professional development opportunities as required.

Qualifications