What are the responsibilities and job description for the Senior Executive Assistant position at rekroot?
About the Company - Our client is a leading management consulting firm for the Entertainment, Media, Technology, and Internet industries. They help clients drive revenue growth, identify strategic opportunities, and position their businesses for the future.
About the Role - Seeking an exceptional Senior EA who is highly proactive, detail-oriented, and thrives in high-pressure environments. The ideal candidate will be a strategic partner, ensuring the executive's time is optimized, priorities are managed, and operations run seamlessly. This is not a traditional administrative role—it’s an opportunity to work alongside a top leader, making high-level decisions and driving efficiency. A strategic partner—someone who can take charge, make decisions, and actively improves the executive's effectiveness. The best fit would be someone with a high-energy personality, top-tier organizational skills, and strong business acumen, ideally coming from a background in high-performance environments (finance, tech, consulting, or executive management). 5 days a week IN OFFICE
Responsibilities -
- Time & Calendar Management
- Manage complex scheduling (e.g. in person, virtual, hybrid meetings) across multiple time zones, ensuring seamless coordination.
- Prioritize competing demands and act as a gatekeeper to optimize the executive’s time.
- Anticipate scheduling conflicts and proactively resolve them.
- Operations & Workflow Optimization
- Act as a key point of contact between the executive and internal/external stakeholders.
- Streamline workflows, prioritize tasks, and ensure follow-ups are executed.
- Manage high-level business correspondence, memos, and reports.
- Travel & Logistics Management
- Coordinate global travel (flights, cars, hotels, visas, ground transportation) with precision.
- Prepare detailed travel itineraries, ensuring efficiency and contingency planning.
- Liaise with client sites to set up A/V, conference room usage, etc. Prepare printed materials (e.g. decks, presentations) as well.
- High-Stakes Communication
- Handle confidential information with discretion and professionalism.
- Draft emails, meeting notes, and presentations on behalf of the executive.
- Represent the executive in meetings, ensuring key takeaways are documented and actioned.
- Strategic Support & Business Acumen
- Be involved in high-level decision-making and provide strategic support.
- Assist with research, special projects, and business initiatives.
- Manage executive priorities, ensuring alignment with business objectives.
Required Skills -
- Problem-Solver: Thrives in solving complex problems with minimal guidance
- Time Management Expert: Can manage multiple high-priority tasks without missing a beat
- Discretion & Trustworthiness: Handles sensitive information with the highest level of confidentiality
- Tech-Savvy: Comfortable with Slack, Notion, Google Suite, Excel, CRMs, Zoom, and AI-powered tools
- Resilient & Flexible: Can adapt to unpredictable schedules, late nights, and last-minute requests
Preferred Skills -
- Be ten steps ahead – anticipate needs before they arise
- Have thick skin – handle stress, criticism, and high-pressure situations with grace
- Possess strong business acumen – understand high-level strategy and decision-making
- Have exceptional time management – able to organize chaos into structure
- Be available and adaptable – able to work beyond standard hours as required
- Experience: 5 years supporting C-suite executives, founders, or leaders in fast-paced industries (tech, finance, consulting, or startups)
Pay range and compensation package - $125k-$150K
Salary : $125,000 - $160,000
