Payroll/HRIS Coordinator

Reports to: Regional Payroll Manager

Location: Onsite - Houston, TX

The Payroll/HRIS Coordinator is responsible for managing the onboarding process and maintaining accurate personnel records, including data entry into the payroll system. This role also provides backup support to field Human Resources to ensure data integrity and compliance for associates within the HRIS.

Essential Duties And Responsibilities

In addition to the essential job functions described below, all associates will perform duties requested by management. Assigned responsibilities and duties may vary based upon location size and operation.

• Process new associate hires in HRIS system
• Work within associated deadlines for onboarding tasks, assuring excellence in work product while meeting regulatory timelines.
• Provide onboarding communication with HR & Operations teams
• Present orientation for new associates designed to provide necessary information for associates to become a productive and motivated member of the work force
• Maintain associate filing system
• Process associate status changes in the HRIS system (pay changes, manager changes, position changes etc.)
• Process associate terminations (sending exit letter, exit interview, IT user request form, term notice, term in ADP, final pay info)
• Maintain the integrity of associate data in the payroll system for accuracy and consistency in processes
• Assist associates in registering for or resetting access to online portal (ADP)
• Provide customer service to associates in pay, benefits, and taxes as they relate to their pay, how to enter time or time off, where to locate forms and information on company’s intranet, where to send completed forms, who to contact for benefit questions and how to obtain IRS instructions on withholding issues
• Ensure that all company policies, procedures, and appropriate governmental regulations are communicated and adhered to, with irregularities appropriately handled.
  
  

Other

• Assist with acquisition process in all areas of payroll function
• Always represent the company in a professional manner ensuring quality customer service
• Abide by all policies, rules, and regulations of the company including all applicable safety rules, regulations, and procedures
• Support corporate programs, goals, and initiatives of the company
• Work overtime as needed; Travel could be up to 5% of the time
• Job description is subject to change as business needs change
• In addition to the essential job functions described above, all associates will perform duties as requested by management.
  
  

Knowledge, Skills, And Abilities

• Minimum education preferred: Bachelor’s/Associates degree in Human Resources/Business Administration OR related & relevant work experience
• Minimum experience preferred: 2 years Human Resource administrative support experience
• Experience working in ADP preferred
• Special skills required: Interpersonal skills. Above average verbal/written communication skills
• Must have a high degree of patience with the ability to recognize potential problems. Knowledge of progressive Human Resource programs and processes
• Computer skills current with workplace technology
• Able to work under tight deadlines, with flexibility
• Able to deal with difficult, sensitive and confidential issues
• Have detail-oriented, strong organizational, time management and prioritization abilities
• A team player with excellent communication skills.