Front Desk Coordinator

• Be the first friendly face employees, guests, and vendors see—fostering a warm and professional welcome.

• Greet and direct visitors, manage the sign-in process, and build positive relationships with stakeholders.

• Proactively share relevant office updates with the team to keep everyone informed.

• Handle incoming and outgoing mail, packages, and courier services efficiently.

Workplace Operations & Facilities

• Partner with the Workplace Site Manager to support seamless day-to-day office operations.

• Open and close the office daily—manage lighting, blinds, supplies, kitchen appliances, etc.

• Maintain organization and cleanliness in shared spaces (lobby, kitchen, meeting rooms).

• Monitor badge access, distribute temporary badges, and support on-site security protocols.

• Track and restock snacks, beverages, and office/kitchen supplies.

Event & Vendor Support

• Assist with setup and cleanup for meetings, team gatherings, and office events.

• Coordinate food orders and delivery logistics for group meals.

• Work with internal event hosts to confirm dietary preferences, service timing, and logistics.

• Provide access and workspace assistance to visiting vendors and service providers.

Administrative & Program Support

• Maintain documentation for menus, vendor orders, internal events, and recurring programs.

• Help employees navigate internal resources and communications.

• Support recurring tasks like weekly menu updates and quarterly parking assignments.

• Take on additional duties as assigned to support the broader team.

• Experience in hospitality, customer service, facilities, or employee experience is a plus.

• Strong organizational skills with the ability to prioritize and juggle multiple tasks.

• High attention to detail in a fast-paced, dynamic work environment.

• Professional demeanor with excellent interpersonal and communication skills.

• A team player with a positive attitude and solution-oriented mindset.