What are the responsibilities and job description for the HME Support Specialist position at Reliable Medical?
Brief description
The HME Support Specialist provides exemplary customer service and respiratory support, working closely with customers, referral sources, and internal teams to ensure timely and accurate order processing, documentation, and assistance with respiratory equipment. This role requires strong organizational skills, attention to detail, and adherence to company policies and regulations, including HIPAA and HQAA.
Reports to/Supervision Received
- Manager: Sleep and Supplies Manager
- Director Supervisor: Sleep and Supplies Manager
- Indirect Reporting Relationship: RVP
Essential Functions
- Greet customers promptly and courteously, whether in-person or by phone, ensuring quick and efficient service.
- Complete order intake and Customer Information Forms, gathering all necessary details to expedite order processing and determine payment responsibilities.
- Provide customers with accurate information on equipment usage, including safety guidelines, insurance coverage, billing practices, and delivery schedules.
- Work collaboratively with Respiratory Therapists and BioMed team members to address complex respiratory needs.
- Gather and organize all mandatory documentation for customer files, ensuring completeness and compliance.
- Initiate and complete paperwork for orders, develop prior authorization details, and verify funding criteria.
- Handle cash transactions accurately, following established protocols and ensuring correct tax calculations.
- Adhere to infectious disease control protocols and all HIPAA, HQAA, and compliance regulations.
- Coordinate with the service department to facilitate timely deliveries and load/unload customer vehicles as needed.
- Collaborate with referral sources to fulfill complex respiratory requests effectively.
- Perform additional responsibilities as assigned by management.
Qualifications and requirements
- Two years of customer service experience, preferably in healthcare.
- Proficient in using computers; strong organizational and communication skills; able to make independent decisions.
- Ability to interact pleasantly, patiently, and effectively with customers and referral sources.
- Familiarity with medical supplies and respiratory equipment is preferred.
- Knowledge of HIPAA and HQAA regulations preferred.
Competencies
- Customer Focus: Consistently delivers prompt and courteous service, maintaining a customer-first approach.
- Attention to Detail: Accurately completes orders, paperwork, and transactions, adhering to all documentation requirements.
- Problem Solving: Effectively handles complex respiratory requests and coordinates with internal and external resources to resolve issues.
- Communication: Communicates clearly and effectively with customers, referral sources, and team members.
- Teamwork: Works collaboratively with various departments, including Respiratory Therapists and BioMed team members.
Physical Requirements
- Able to move and lift equipment as needed, load/unload customer vehicles, and maintain inventory.
- Ability to use office equipment and computer systems effectively.
- Primarily operates within a medical office or warehouse setting, adhering to safety and infectious disease control protocols.
Discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, age (40 or older) or genetic information (including family medical history) is illegal and will not be tolerated. In addition, we will provide reasonable accommodations (changes to the way things are normally done at work) to applicants and employees who need them for medical or religious reasons, as required by law.
