What are the responsibilities and job description for the Administrative Assistant position at Reloaderz NJ?
Administrative Assistant to Executive
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to provide direct support to an executive. This role requires exceptional administrative skills, strong attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will be proficient in QuickBooks, Excel, and Microsoft Office Suite and have experience handling correspondence, scheduling, and data entry.
Responsibilities
- Provide direct administrative support to the executive, managing day-to-day tasks with efficiency and discretion.
- Perform data entry and bookkeeping tasks using QuickBooks and Excel, ensuring accuracy and up-to-date financial records.
- Manage the executive’s schedule, including calendar management, appointment setting, and meeting coordination.
- Handle correspondence, emails, and mail distribution, ensuring timely and professional communication.
- Prepare reports, documents, and presentations as needed.
- Maintain confidential records and sensitive information with the highest level of discretion.
- Organize and manage files, ensuring easy accessibility to important documents.
- Assist with administrative tasks such as invoice processing and expense tracking.
Qualifications
- Previous experience as an Administrative Assistant, Executive Assistant, or in a similar role is required.
- Proficiency in QuickBooks, Microsoft Excel, and Microsoft Office Suite (Word, Outlook, and PowerPoint) is a must.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and anticipate the executive’s needs proactively.
This position offers an opportunity to work closely with an executive in a fast-paced environment. If you are a self-motivated, detail-oriented professional with the required skills, we encourage you to apply.
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Expected hours: 8 per week
Schedule:
- Day shift
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- Wayne, NJ 07470 (Required)
Work Location: In person
Salary : $18 - $20