Executive Assistant to CEO

Location: Our corporate office in Schaumburg, Illinois

Job Type: Full-time

Shift timings - Monday to Friday 8am to 5:00pm

Qualifications:

· Additionally, you must have a can-do attitude and excellent judgment to properly prioritize multiple and potentially competing requests.

· Bachelor's degree with four years of previous administrative work experience, preferably in a professional setting or other fast paced environment and having supported a C-level executive.

· Excellent organizational skills - Quick turnaround to keep operations flowing smoothly.

· Skilled multitasker - Manages several tasks at once and adaptable to changing requests.

· Strong time management - Stays focused to completes tasks on time and meet deadlines.

· Excellent written and verbal communication skills - Speaks and writes professionally on behalf of the executive.

· Has a high level of interpersonal skills to handle sensitive and highly confidential situations with a high level of professionalism and confidentiality.

· Current on technology to support and troubleshoot, must be proficient in MS Word and Excel

· Proactive work ethic understands when to seek guidance and when to complete tasks independently.

· Valid driver's license and proof of automobile insurance

Responsibilities

· The successful individual is highly organized and self-motivated and will provide support in a personal and professional capacity.

· As the Executive Personal Assistant, you will be responsible for effectively coordinating a complex and ever-changing calendar of meetings, travel, and events.

· Manage and maintain executive's schedule, meeting logistics, travel arrangements (commercial/private), calendar management, for both personal/professional and create itineraries with updates on a regular basis.

· Open, sort, and distribute incoming correspondence, handle highly confidential and non-routine information.

· Arrange related details for conferences and speaking engagements, including promotional merchandise.

· Seek estimates, check status, oversee shipping/delivery and resolve issues for items in home or office.

· General office support includes printing documents, drafting correspondence, research and data entry.

· Book and coordinate personal appointments with privacy and discretion.

· Help the CEO with any project management needs and any projects that arise

· Assist on personal support, including running various errands and personal gifts

· Help coordinate corporate events and parties, including catering for luncheons, and assist with setup, clean-up and support during such events

· Office support such as ordering supplies, stocking, and work requests with building management

· Run items between home and office including documents, lunch, supplies, and executive's vehicle.

· Assist with business and personal technology needs and troubleshooting.

· Any other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

· Develops and maintains relationships in executive's personal and professional life.

Job Type: Full-time

Pay: $20.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Schaumburg, IL 60173 (Preferred)

Ability to Relocate:

• Schaumburg, IL 60173: Relocate before starting work (Required)

Work Location: In person

Salary : $20