ACCOUNTING & ACCOUNTS PAYABLE COORDINATOR

Description

SUMMARY

Performs accounting duties within the department and assists with accounting projects.

Assures compliance with all Bank policies and procedures, as well as, all applicable state and federal banking regulations.

ESSENTIAL DUTIES

1. Responsible for daily and month-end balancing and accounting for bank official checks.
2. Responsible for accounts payable general ledger coding & posting of daily invoices to accounts payable software.
3. Responsible for various month-end reporting and balancing for management and board.
4. Daily balancing of General Ledger Suspense and General Ledger out-of-balance accounts.
5. Assists in duties for various functions in the accounting department to include prepaid accounting.
6. Responsible for month end review and/or balancing of various general ledger accounts with adequate documentation provided in Adra Balancer software.
7. Primary and/or backup for various functions in the accounting area to include reconciliation of various due from bank accounts, fixed assets accounting, asset inventory, etc.
8. Responsible for being the accounting department contact to monitor and escheat the outstanding official checks for annual escheat processing with bank official checks.
9. Responsible for being the accounting department contact to monitor and report 1099 Misc. tax amounts on accounts payable vendors & individuals.
10. Responsible for monitoring system generated general ledger reports such as online transaction entry, ATE reports, etc. to maintain adequate controls over various types of transaction risk.
11. Assist with various projects and functions necessary to improve accounting systems.
12. Responsible for Business Continuity Plan processes as it pertains to the Accounting Department.
13. Has an inherent duty and responsibility to make recommendations to supervisor concerning possible methods to improve department.
14. Treats people with respect; keeps commitments; Inspires the trust of others; works ethically and with integrity; upholds organizational values; accepts responsibility for own actions.
15. Demonstrates knowledge of and adherence to EEO policy; shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes working environment free of harassment of any type; builds a diverse workforce and supports affirmative action.
16. Complies with Bank Secrecy Act, including related policies and procedures, and promptly reports suspicious activity to the BSA Officer.
17. Follows policies and procedures; completes administrative tasks correctly and on time; supports the Bank’s goals and values; benefits the bank through outside activities.
18. Performs the position safely, without endangering the health or safety to themselves or others and will be expected to report potentially unsafe conditions. The employee shall comply with occupational safety and health standards and all rules, regulations and orders issued pursuant to the OSHA Act of 1970, which are applicable to one’s own actions and conduct.

SECONDARY DUTIES

The position of Accounting & Accounts Payable Coordinator performs duties specific to the position and other functions as assigned.

SUPERVISORY RESPONSIBILITY

The position of Accounting & Accounts Payable Coordinator has no supervisory responsibilities.

ENVIRONMENT AND PHYSICAL ACTIVITY

The employee is in a non-confined office-type setting in which he or she is free to move about at will. The position includes driving a Bank or personal owned vehicle approximately 5% of the time which includes exposure to the outside weather elements and moving mechanical parts. It may include some minor annoyances such as noise, odors, drafts, etc.

The employee in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 25 pounds), carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.

The employee for this position may operate any or all of the following: telephone, cellular telephone, beeper, copy and fax machines, adding machine (calculator), check protector, microfilm equipment, encoder, money counter, credit card terminal, typewriter, computer terminal, personal computer and related printers.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MENTAL DEMANDS

The employee in this position must be able to accommodate to reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, training, multiple concurrent tasks, and constant interruptions.

Qualifications

MINIMUM REQUIREMENTS

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines.

• Associate degree in Accounting or 2 years accounts payable/general accounting experience.
• Basic knowledge of related state and federal banking compliance regulations, and other Bank policies.
• Proficient skills in operating a desktop computer that includes proper file management, core banking or business systems, specialty software programs, and Microsoft Office products.
• Basic typing skills to meet production needs of the position.
• Proficient math skills; balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; compute rate, ratio and percent.
• Effective oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, write reports and correspondence, and speak clearly to customers and employees.
• Good organizational and time management skills.
• Ability to work with general supervision while performing duties.
• Current Arkansas driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.