Director of Facilities Management - PRN

Director of Facilities Management

Job Summary:

The PRN Director of Facilities Management is a contract role responsible for the management of all Engineering/Maintenance and Facilities Planning activities.  As such, this position has full authority and responsibility over all activities relating to this department.  This includes the operation, maintenance, renovation, appearance, safety and design/engineering services. 

The Director of Facilities Management administers and directs preventive and corrective maintenance programs to maintain buildings, grounds, and equipment, both fixed and portable as well as establish and direct departmental goals and objectives in accordance with those of the Hospital administration to provide and assure the basic needs for the welfare, comfort, and safety of patients, visitors, and staff as they relate to maintenance, repair, operation, and modification of all hospital buildings, grounds, mechanical and electrical systems and equipment.  

This position manages expenditures for Facilities, serves as the primary contact with hospital senior management, identifies requests and assessments for Capital investments and maintenance in the building, develops and implements both short- and long-range planning regarding infrastructure and environment of care. 

Work Schedule:

• This position is on an as-needed/on-call basis. Work assignments will be scheduled as jobs arise, which may vary from tomorrow to several months from now, depending on project demand. Flexibility and availability for short-notice assignments are essential.

Duties/Responsibilities:

• Facilitate strategic development, implementation, and evaluation of cohesive facilities services, energy management and life safety, including: reviewing operating and capital budgets; facilitate department changes as dictated by changing volumes, departmental need and maintaining safe and effective programs for computerized software systems/automation/technology, facilities services, and life safety management. 
• Ensure and effectively manage fiscal responsibility and control overspending. 
• Ensure effective project management and interdepartmental/interagency collaboration. 
• Ensure life safety functions of the hospital are effectively managed, have appropriate backup and contingency planning for unexpected infrastructure and/or equipment failure; and that existing systems are in good working order while maintaining compliance with TJC standards, CMS regulations, including an accurate statement of conditions, document that demonstrates all fire safety and other environmental compliance and lists deficiencies and corrective action plans with a timeline for completion.   
• Carry out responsibilities in accordance with Fire Door Solutions / Facilities Management Solutions policies and applicable laws. 
• Conduct contract negotiations, oversee bidding process and function as clerk of the works for capital projects to ensure timely and satisfactory delivery of contractor services. 
• Identify and implements capital and equipment plans to maintain environment of care and support modernization/renovation of patient care areas, utilizing facilities staff to minimize cost. 
• Manage resources for a safe, functional, comfortable and aesthetically pleasing facilities. 
• Review all relevant policies and procedures and works toward a single standard of service delivery and best practices. 
• Maintain external relations related to assigned areas, including government relations, local, State and Federal regulatory agencies, The Joint Commission (TJC), Department of Health, and others as needed. 
• Establish and implement departmental policies, procedures and reviews, including annually interpreting it to departmental staff. 
• Prepare manuals and guidebooks covering all phases of departmental operation for use by Employees. 
• Communicate internally with all individuals affecting project or affected by a project, communicate externally with any individuals or agencies that may have impact on a project. 
• Consult with department Leaders in completion of projects and assignments. 
• Consult with outside contractors/Architects in completing scheduled work and manages construction design to build optimally maintainable spaces. 
• Perform the Financial Management activities pertaining to the preparation of the annual departmental budgets for staff, operating, and capital expenditures. 
• Develop cost control programs for the departments. 
• Review specifications for all equipment and construction for the hospital. 
• Compile documentation required for the justification of projects. 
• Provides technical information and consultation to other departments, consult with vendors on design, purchase and installation of new equipment. 
• Review designs and prepares reports for compliance with state, local HFAP and/or Joint Commission on Accreditation of Healthcare Organization requirements and keeps permits current. 
• Constantly advances knowledge and attends various meetings/seminars concerning specific areas or concerns within the hospital, relating to the department. 
• Represent FMS and assigned facility through participation in both trade and professional organizations at local, state, and national levels. 
• Observe and enforce safety regulations and practices. 
• Develop and maintain a positive work climate and the overall team effort of the department. 
• Perform related responsibilities as required or directed. 
• Responsible for interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 
• Ability to mentor and train individuals in the position as needed/required in trade skills, management skills and leadership skills. 

Requirements and Preferred Experience:

• At least ten years of management experience and/or training in a medium or large healthcare system required.   
• Experience in Healthcare and a proven track record of highly developed interpersonal, analytical and communication skills.  
• Demonstrated ability to interact and communicate effectively with all levels of the organization clients and staff alike with a focus on client and customer services. 
• Previous experience as a director of facilities services strongly preferred.  Previous experience in an Executive Facilities Services related Leadership position preferred, but not required.  
• Managing vendors on contract: Public sector local, state or federal government; bargaining unit environment. 
• Familiarity with applicable codes, state requirements and NFPA/JC regulations relating to health care facilities. 
• Exhibit general knowledge of trades related to building maintenance and repair, interpreting blueprints and/or floor plans, electrical, plumbing, refrigeration, general building construction, heating, refrigeration and vehicle mechanics. 
• Knowledge of the principles and practices of operations and project management including coordination, communication, prioritization, troubleshooting, adherence to budget and completion of goals. 
• High level of experience in a regulatory environment, including permitting, workplace safety, and environmental regulations to comply with local, state, and federal standards. 
• Tact, diplomacy, and composure are needed for interaction with contractors, vendors, and hospital staff. 
• Capacity to manage a diverse workforce including bargaining unit environment; ability to embrace diversity as a strategic advantage. 
• Strong analytical skills, attention to detail with the ability to critically think, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 
• Record of managing a team of professional staff, senior level managers. 
• Thoroughness, independence and excellent written and oral communication skills. 
• Team player with a positive personality with a high level of confidentiality. 
• Professional presentation and verbal and written communication skills. 
• Work independently and within a team on special, nonrecurring and/or ongoing projects. 
• Strong organizational, communications and interpersonal skills. 
• Ability to work under pressure and perform multifaceted projects in conjunction with daily activities. 
• Professional appearance and demeanor. 
• Efficient with smartphones, tablets, computers, & Microsoft Office for reporting daily progress. 
• Proficient usage of Microsoft Office products including Word, Excel, PowerPoint, Outlook and Access. 

Education:

• Bachelor’s degree in engineering, Business Administration or related field.  Master of Business Administration preferred or equivalent combination of education and experience.  

Certificates, Licenses, Registrations 

• Certified Health Facilities Manager (CHFM) by the American Hospital Association Certification Center.   

• Other nationally recognized certifications pertaining to Facilities Services are acceptable as an alternative to the CHFM. 
• ACHE, ASHE, NFPA and other professional memberships are preferred. 

Physical Requirements:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

• The associate is regularly required to stand, walk; sit; use hands to finger, handle, or feel objects, or controls; reach with hands and arms; talk and hear.  
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 
• Must be able to lift and/or move up to 50 pounds occasionally. 
• Working extended hours is required as needed.  

Additional Requirements:

• Must be 21 years of age.
• Must have a valid driver license.
• Must pass drug screen, criminal background check and driver’s license check.  
• Must be willing to submit to TB test, vaccination blood tests, & vaccinations when required by client (MMR, Flu, Varicella, etc.).

EEO, including disability/vets