What are the responsibilities and job description for the Industrial Alcohol Records Clerk position at Remet Corporation?
Industrial Alcohol Records Clerk
Company: REMET Corporation (Remet Alcohols, Inc. – La Mirada, CA)
Reports To: Industrial Alcohol Records Manager
Job Purpose:
The Industrial Alcohol Records Clerk is responsible for maintaining government records, including Federal Excise Tax documentation, and ensuring compliance with the Tax and Trade Bureau (TTB). This role manages customer orders, inventory control for alcohol products and denaturants, and responds to customer inquiries. Additionally, the clerk provides backup support to the P.I.C. desk.
Key Responsibilities:
Customer Order Management
- Serve as the primary contact for customers placing orders.
- Provide price quotes based on approved list pricing or special pricing authorized by the Vice President & General Manager.
- Ensure order accuracy and address customer inquiries.
- Process credit card payments through the Corporate Office.
Order Processing & Logistics
- Expedite customer orders for bulk and packaged materials.
- Ensure precise shipping documentation due to the regulated nature of the products.
- Coordinate and maintain truck schedules for timely and accurate deliveries.
- Assist in scheduling common carriers and shipping parcel packages.
Inventory Control & Compliance
- Maintain inventory records for all products and denaturants in the warehouse.
- Prepare, review, and process fill sheets, receivers, and blended material paperwork.
- Accurately track and report alcohol inventory to the TTB, ensuring compliance with bond limits and monthly reporting requirements.
Documentation & Reporting
- Ensure timely and accurate documentation, including Certificates of Analysis for denatured products.
- Maintain and distribute MSDS, Kosher Certificates, Specification Sheets, and Certificates of Analysis as requested.
- Process invoices for shipped materials, handle returns, and issue credit memos.
- Reconcile month-end inventory with physical counts.
- Prepare and submit Federal Excise Tax forms to the TTB for accurate and timely payments.
Other Responsibilities
- Assist with additional tasks or projects as assigned by management.
- Follow all applicable ISO 9000 procedures and work instructions to ensure compliance with the documented Quality System.
Working Relationships:
Internal:
- Office and warehouse personnel
- Drivers
- Plant Manager
- Vice President & General Manager
External:
- Customers (primary contact for order placements)
- Transportation carriers (scheduling shipments)
Required Skills & Qualifications:
- Associate’s degree in Secretarial Science, Accounting, or a related field, or a minimum of 2 years of relevant experience.
- Strong multitasking abilities and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in inventory control and record-keeping.
- Competency in PC-based applications and office software.
