What are the responsibilities and job description for the Executive Assistant position at Remilia Corporation?
This is a full-time on-site role for a Executive Assistant for a small, fast-moving technology / lifestyle startup in Irvine, CA. The role involves managing the CEO's calendar, coordinating meetings and travel, handling confidential communications, supporting executive decisions, and maintaining smooth day-to-day operations for the leadership team, while also overseeing light HR administration tasks such as onboarding coordination and benefits administration for our small team.
The ideal candidate will be exceptionally detail-oriented with a natural inclination for proactive planning and meticulous organization. We're seeking someone who thrives on creating and maintaining systems, anticipating needs before they arise, and who takes pride in flawless execution of both complex and routine tasks. This role requires someone who can seamlessly adapt to changing priorities while maintaining careful attention to detail.
Key Responsibilities :
Comprehensive calendar and schedule management, including complex international travel arrangements for a small team.
Personal and professional task management for CEO, including family-related coordination
Financial administration including expense reports, basic bookkeeping, and budget tracking
Crisis management and rapid adaptation to schedule changes
Handling sensitive personal and professional matters with absolute discretion
Availability for flexible hours including early mornings or evenings as needed
Family office duties including household staff coordination when needed
Qualifications :
3 years of experience as an Executive Assistant, preferably in a fast-paced environment
Fluent in Korean and English (written and verbal)
Bachelor's degree preferred but not required with equivalent experience
Experience with HR administration tasks is a plus
Proven track record of calendar management and travel coordination
Strong organizational skills with ability to prioritize multiple tasks
Exceptional attention to detail and follow-through
Ability to maintain strict confidentiality
Required Skills and Attributes :
Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong written and verbal communication skills in both Korean and English
Exceptional organizational abilities and systems thinking
Natural inclination for contingency planning and risk management
Ability to maintain composure and effectiveness during high-pressure situations
Experience with personal and professional finance management
Comfort with family office duties and child-related coordination
Self-motivated with the ability to work independently and anticipate needs
Professional demeanor with excellent judgment and discretion
Experience with common HR / payroll systems is a plus
Strong documentation and process improvement capabilities
Ideal Personality Traits :
Extremely detail-oriented with a passion for precision
Natural planner who thinks several steps ahead
Self-driven with high internal standards
Adaptable and resourceful in changing situations
Calm and collected under pressure
Discreet and trustworthy with confidential information
Professional yet personable demeanor
Strong work ethic with a commitment to excellence
This role requires someone who finds satisfaction in creating order from chaos and who approaches each task, no matter how small, with thoroughness and precision. The ideal candidate will be someone who naturally creates backup plans for their backup plans and who thrives in an environment where no two days are exactly alike.
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