What are the responsibilities and job description for the Sales Coordinator - Embassy Suites by Hilton Las Vegas position at Remington Lodging & Hospitality?
The Sales Coordinator assists the sales team by accurately and efficiently performing the execution and coordination of all sales & catering functions. Provides assistance in the sales process by qualifying and booking inquires when appropriate.
Core Responsibilities:
- Perform job according to standard operating procedures
- At all times provide professional hospitality to all guests and clients
- Answer telephone inquiries, accurately transfer calls to appropriate Sales/Catering Associate, and take accurate and detailed messages
- Assist in the sales effort by qualifying and when appropriate booking the business of pop up inquiries
- Assist the sales team in the area of telephone prospecting and outside sales blitzes by contacting the clients from an established list developed by the sales team
- Assist sales team retrieving rooming list, deposits and banquet guarantees when needed
- Create banquet room door signs for groups in meeting rooms as well as maintain the reader board in the lobby with all group functions
- Order office supplies for sales office as directed by DOS
- Prepare sales kits for sales team
- Complete Sales Proposals, Contracts, BEOs and Banquet Checks
- Make copies of room contacts, group resumes and rooming lists, BEO's, daily reports and client evaluation forms and other items as required; distribute to the appropriate departments
- Maintain office filing system
Assist sales and catering associates as needed
- May perform additional duties as required
Knowledge, Skills & Competencies:
- Ability to work independently, prioritize work and ask for clarification when needed
- Strong work ethic
- Excellent oral and written communication skills
- Proficiency with MS Word, Excel and PowerPoint
- Excellent organizational and time management skills, ability to take initiative and handle multiple projects simultaneously
- Accuracy, attention to detail and the ability to proof own work
Physical Requirements:
- Sit, stand and walk for varying lengths of time.
- Lift approximately twenty (20) pounds.
- Grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing, listening and hearing ability, and visual ability.
- Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line phone, filing cabinets, photocopiers, scanner, and other office equipment as needed.
