Executive Assistant

Position: Executive Assistant – Temporary Assignment (3-4 Months Minimum)
Reports to: Executive Vice President, Chief People and Culture Officer
Location: Washington, DC (On-site)

Position Summary

We are seeking a highly skilled and detail-oriented Executive Assistant to provide high-level administrative support to C-level executives (excluding the President & CEO). This role requires managing schedules, coordinating meetings, handling sensitive communications, and preparing reports in a fast-paced environment. The ideal candidate will play a key role in enabling the executives' strategic focus by ensuring seamless administrative operations.

Core Responsibilities

• Manage complex calendars, coordinate appointments, meetings, and events to optimize time efficiency.
• Arrange travel itineraries, including flights, accommodations, ground transportation, and logistics.
• Prepare and manage expense reports and reimbursements, ensuring compliance with organizational policies.
• Handle sensitive and confidential documents; draft, review, and edit reports, memorandums, presentations, and proposals for accuracy and tone alignment.
• Assist in project management, track progress, and facilitate communication with multiple teams to meet strategic goals; take meeting minutes and ensure follow-up on action items.
• Ensure the highest level of discretion and confidentiality in handling sensitive information; track action items and issues to resolution with accountability.
• Identify opportunities to improve workflows, enhance efficiency, and support executives’ productivity.
• Address urgent matters, resolve issues, and make decisions in the absence of executives.
• Provide additional administrative support, including personal tasks for the executives as needed.

Required Education and Experience

• High school diploma or equivalent required; bachelor’s degree preferred.
• 5–7 years of experience providing executive-level support.

Required Skills and Abilities

• Proven experience creating and developing administrative reports, presentations, and databases.
• Strong expertise in managing multiple schedules and calendars.
• Demonstrated ability to anticipate needs and solve problems autonomously.
• Experience managing office logistics and supporting complex administrative operations.
• Nonprofit or small office experience (professional or volunteer) is a plus.
• Advanced proficiency with workplace technology, including administrative software, databases, and Salesforce.
• Exceptional organizational skills, with the ability to manage complex and confidential information while exercising sound judgment and solution-oriented decision-making.
• Strong analytical and problem-solving capabilities.
• Excellent time management skills with the ability to prioritize multiple tasks and meet tight deadlines in a fast-changing environment.
• Outstanding written and verbal communication skills, with a professional demeanor.

This temporary position offers an excellent opportunity to support high-impact executives while contributing to meaningful organizational goals. Qualified candidates are encouraged to apply.

Job Type: Contract

Pay: $35.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Executive administrative support: 1 year (Required)
• Office management: 1 year (Required)

Ability to Commute:

• Washington, DC 20024 (Required)

Work Location: In person

Salary : $35