What are the responsibilities and job description for the Office Manager/Assistant – Law Firm position at Remotual?
Office Manager/Assistant – Law Firm
Location: Glenview, IL | Full-Time
About the Role
We are seeking a highly organized and proactive Office Manager/Assistant to support our CEO and oversee the daily operations of our law firm. This role is critical in ensuring seamless administrative functions, efficient office management, and accurate payroll and client billing. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple responsibilities in a professional environment.
Key Responsibilities
- Executive Support – Manage the CEO’s schedule, coordinate meetings, and handle correspondence.
- Estate Planning (EP) Signings – Organize and facilitate estate planning signings, ensuring accurate documentation.
- Office Operations – Oversee daily office functions, maintain supplies, and ensure an organized work environment.
- Payroll & Billing – Process payroll, manage client invoicing, track payments, and follow up on outstanding balances.
- Vendor Coordination – Manage vendor relationships, negotiate contracts, and oversee office-related purchases.
Qualifications and Experience
- 1-3 years of experience in office management, executive assistance, or a law firm setting preferred.
- Proficiency in Microsoft Office, QuickBooks, or similar office software.
- Strong written and verbal communication skills.
- Excellent organizational and multitasking abilities.
- Ability to handle confidential information with discretion.
- Familiarity with legal billing and estate planning processes is a plus.
Why Join Us?
- Work directly with leadership in a key role.
- Competitive salary and benefits.
- Growth opportunities within a reputable law firm.
- Be part of a team committed to excellence in client service.
If you are a detail-oriented professional looking to contribute to a dynamic legal environment, we encourage you to apply.
Job Type: Full-time
Pay: $15.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
Experience:
- Office Manager/Assistant – Law Firm: 1 year (Required)
- Law office: 1 year (Required)
Ability to Commute:
- Glenview, IL 60025 (Required)
Work Location: In person
Salary : $15 - $25
