What are the responsibilities and job description for the Office ManagerAssistant for Law Firm position at Remotual?
CEO Personal Assistant : Provide direct administrative support to the CEO including managing schedules handling correspondence and coordinating meetings.
Estate Planning (EP) Signings : Organize and facilitate estate planning signings ensuring all necessary documents are prepared and executed correctly.
Office Management : Oversee daytoday office operations maintain supplies and ensure a wellorganized and professional work environment.
Payroll Management : Process and manage payroll for the firm ensuring accuracy and timely payments.
Client Billing : Handle client invoicing track payments and follow up on outstanding balances.
Vendor Management : Coordinate with vendors negotiate contracts and oversee officerelated purchases and services.
Requirements
Prior experience in office management executive assistance or a law firm setting is preferred.
Strong organizational and multitasking skills.
Proficiency in office software (Microsoft Office QuickBooks or similar).
Excellent communication and interpersonal skills.
Ability to handle confidential information with discretion.
Familiarity with legal billing and estate planning processes is a plus.
Benefits
Be part of a reputable law firm with a strong commitment to client service.
Work directly with leadership in a key role.
Competitive salary and benefits.
Growth opportunities within the firm.
If you are an organized and proactive professional looking for a role where you can make a meaningful impact we d love to hear from you!
Prior experience in office management, executive assistance, or a law firm setting is preferred. Strong organizational and multitasking skills. Proficiency in office software (Microsoft Office, QuickBooks, or similar). Excellent communication and interpersonal skills. Ability to handle confidential information with discretion. Familiarity with legal billing and estate planning processes is a plus.
