Accounting Business Services Administrator

Job Title: Accounting Business Services Administrator

Location: Kingwood, Texas (77339) Rockmead

Job Type: Full-Time

Salary: $55,000 - $62,000 per year

Responsibilities:

• Bookkeeping & Financial Record Management:

o Manage and maintain the company’s financial records, ensuring accurate and timely entry of all transactions.

o Reconcile bank statements and ensure proper documentation of financial transactions.

o Maintain the general ledger and ensure accuracy in reporting.

• Payroll Processing:

o Process employee payroll, ensuring compliance with tax laws, company policies, and deadlines.

o Review timesheets and payroll data to ensure accuracy and resolve discrepancies.

o Maintain and update payroll records securely.

• Financial Statement Review:

o Review financial statements for accuracy and compliance with accounting standards.

o Prepare monthly, quarterly, and annual financial reports for management.

o Identify and address discrepancies or issues in financial statements.

• Audit Support:

o Assist with internal and external audits by providing required documentation and clarifications.

o Ensure all financial records are organized and in order for audit purposes.

o Collaborate with auditors to resolve any identified issues.

• Accounting Compliance & Process Improvement:

o Ensure compliance with accounting policies, as well as local, state, and federal tax regulations.

o Identify and implement process improvements to enhance accounting operations.

• Collaboration & Communication:

o Work with cross-functional teams to ensure alignment of financial processes with company objectives.

o Communicate financial updates and any changes to management and team members.

Administrative Duties:

o Coordinate and maintain accounting and financial filing systems, ensuring that all documents are easily accessible and properly organized.

o Prepare and manage invoices, purchase orders, and vendor payments.

o Schedule and organize meetings related to accounting matters, including audits, department reviews, and training.

o Assist in preparing and submitting tax filings and reports.

o Handle general office duties such as responding to inquiries, maintaining office supplies, and organizing workflow for the finance department.

o Monitor and ensure the smooth operation of the accounting office, including overseeing administrative assistants and other support staff.

o Assist with office budgeting, providing administrative support for the department’s financial planning.

• HR Duties (Onboarding, Month-End Reporting, etc.):

o Onboard new hires, ensuring all necessary paperwork is completed and processed.

o Prepare month-end reports, including state withholding taxes, workers' compensation reporting, new hire reports, and child support reporting.

o Assist with other HR-related administrative functions, as needed.

• Procurement Duties:

o Produce purchase orders (PO’s) as needed for company operations and manage associated documentation.

Requirements:

Education:

o Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).

Experience:

o 3 years of experience in accounting, bookkeeping, payroll management, or a related role, with a focus on financial statement review and audit assistance.

Skills:

o Strong knowledge of accounting principles and financial reporting.

o Proficiency with accounting software (e.g., QuickBooks, Microsoft Excel).

o Strong attention to detail and analytical skills.

o Ability to manage multiple tasks and meet deadlines.

o Excellent communication and interpersonal skills.

o Strong organizational and administrative skills.

o Ability to handle sensitive and confidential information.