Operations Assistant

Renaissance Financial is a comprehensive financial services firm with locations in St. Louis, Overland Park, Omaha, Phoenix, and Salt Lake City. Our Mission: Using creative business and personal planning, we help our clients achieve financial freedom… one relationship at a time. Our true team approach and entrepreneurial atmosphere set us apart from other firms in our industry. Joining our close-knit team at Renaissance Financial will inspire professional growth through numerous opportunities while creating a lasting impact on our organization and community. We support and reward our staff through team outings and industry leading benefits because we sincerely care about the well-being of our team members.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Primary Responsibilities

• Assist the Facility Manager with office and building issues, organization, and maintenance.
• Oversee building operations, including being the local contact with the property management company and related vendors (such as the cleaning service, mat service, etc.).
• Provide onsite support for all infrastructure and maintenance projects, including building projects and office relocations.
• Assist with managing any service work items with either the property management company or hiring a handy man.
• Manage the building access cards.
• Schedule routine carpet cleaning /window cleaning.
• Manage the names placed on office doors when there is office movement.
• Maintain parking spots in garage.
• Maintain AED monthly updates.
• Manage Advisor office movement based on production levels for the year.
• Issue and manage office and desk keys.
• Manage office supplies and submit orders as needed. Restock supplies in the Wellness room and restrooms.
• Maintain the storage room, reorganize as needed.
• Maintain the kitchen and coffee areas. Ensure cleanliness and keep fully stocked with supplies.
• Back up Receptionist for lunch periods, breaks, and days off.
• Facilitate logistics with visiting Renaissance Advisors, Staff, and Guests.
• Coordinate the new hire process with hiring managers including desk setup, technology set up, welcome kit, first day office orientation and tour, etc.
• Serve as onsite contact for all departments including Marketing, Human Resources, and IT.
• Assist IT department with periodic cyber security audits. Provide backup support for IT set up, troubleshooting and desktop support.

Essential Characteristics

• This position requires demonstrated poise, tact and diplomacy.
• Ability to interact and communicate with individuals at all levels of the organization.
• Work requires attention to detail in such things as composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Ability to take initiative, problem solve and work independently.

Education, Training, and Experience

• High School diploma
• Two or more years of experience in an office environment.

Computer Equipment and Software

• Excel
• Word
• Outlook
• Internet

Working Conditions

• Business professional office environment.
• This position will frequently exceed a 40-hour work week.
• Some Travel Required.
• We are committed to providing an accessible work environment. If you need accommodations during the application or employment process, please let us know.

Benefits and Incentives

• Employer Paid Medical Insurance.
• Employer provided 401k contribution (up to 10% based on team member eligible compensation annually)
• Potential for Annual Variable Compensation and Bonuses.
• Employer Licensing Coverage and Growth Opportunities.